ilmi - عِلمي تعلن عن وظيفة مدير مكتب في الرياض

JOB PURPOSE:

To provide comprehensive executive and administrative support to the CEO, ensuring the efficient and seamless operation of the CEO Office. The role coordinates and manages engagements with internal and external stakeholders-including the Private Office of ilmi’s Chairwoman-facilitating effective communication, alignment, and prioritization while maintaining strict confidentiality and adherence to organizational governance frameworks, policies, and procedures.

KEY RESPONSIBILITIES & ACCOUNTABILITIES

:
Stakeholder Gatekeeping & Prioritizati

• onAct as the primary point of contact for internal and external stakeholders seeking engagement with the CEO, including the Private Office of ilmi’s Chairwoman. Screen, assess, and prioritize requests to ensure alignment with strategic priorities and optimal time utilizatio

n.
Executive Office Managem

• entProvide comprehensive executive support, including calendar management, meeting scheduling, correspondence handling, travel coordination, and preparation of reports and briefing materials, enabling the CEO to focus on strategic leadership responsibiliti

es.
Coordination & Follow-Up Govern

• anceCoordinate with department heads and relevant stakeholders to track CEO directives, ensure timely follow-up, and monitor completion of action items to support execution discipline across the organizat

ion.
Meeting & Board-Level Su

• pportOrganize and prepare high-level meetings, including drafting agendas, compiling briefing packs, consolidating materials, documenting minutes, and circulating decisions and action points in a timely and structured ma

nner.
Issue Management & Office Cont

• inuityProactively identify and resolve operational issues within the CEO Office to ensure continuity, efficiency, and smooth daily opera

tions.
Confidential Documentation & Records

• ControlMaintain organized, secure, and confidential records (digital and physical) in accordance with organizational policies, document control standards, and governance requir

ements.
Executive Representation

• SupportAccompany the CEO in meetings, conferences, and official engagements when required, ensuring accurate documentation, alignment on key messages, and structured fo

llow-up.
QUALIFICATIONS, EXPERIENCE &

• ; SKILLS:
  Bachelor’s degree in Business Administration, Management, Public Administration, Organizational Leadership, or a rela
• ted field.7+ years of experience in executive office management, senior leadership support, or corporate administrat
• ion roles.Extensive experience supporting C-suite executives, Board members, or high-level stakeholders within complex or fast-paced orga
• nizations.Strong organizational, stakeholder management, communication, and prioritizati
• on skills.Proven experience in managing confidential information, coordinating high-level meetings, preparing executive reports and briefing materials, and tracking strategic act