وظيفة سكرتير تنفيذي شاغرة لدى 360Solutions في الرياض

Tasks and responsibilities :

• Organizing and managing the CEO's schedule and internal and external meetings

• Coordinating official correspondence, receiving calls, responding to inquiries, and forwarding them to the appropriate departments

• Preparing meeting schedules, coordinating with participants, and following up on appointments

• Professionally drafting meeting minutes, documenting decisions and recommendations, and following up on their implementation with the relevant departments

• Preparing periodic progress reports and follow-up reports and submitting them to senior management

• Monitoring the implementation of tasks and directives issued by management and ensuring adherence to established timelines

• Preparing and designing professional PowerPoint presentations for meetings and official events

• Managing and organizing paper and electronic files and documents, and archiving them in a way that ensures easy access

• Managing databases and updating information related to projects, meetings, decisions, and follow-ups

• Preparing and drafting official letters and correspondence in both Arabic and English as needed

• Coordinating with various departments and external parties to ensure smooth workflow and achievement of required objectives

• Maintaining the confidentiality of information and documents belonging to senior management

• Performing any other duties related to the nature of the work as assigned by management

Skills :

Excellent organizational and time management skills

• Proficient in preparing meeting minutes and executive reports

• Ability to create professional presentations

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)

• Excellent follow-up, coordination, and prioritization skills

• Strong communication skills

• Ability to work under pressure and manage multiple tasks simultaneously

• Accuracy, professionalism, and strict confidentiality

Key Performance Indicators (KPIs) :

• Punctuality rate for scheduled appointments and meetings

• Quality and accuracy of meeting minutes and reports

• Timely completion and follow-up of decisions and tasks

• Senior management satisfaction with the quality of administrative support

• Speed of response to administrative correspondence and requests

• Quality of file and data organization and ease of access