وظيفة مساعد تنفيذي ومنسق عمليات لدى Well-Being Center في الرياض

• Location: Riyadh, Saudi Arabia
• Employment Type: Full-Time, On-Site

About Well-Being Center

Well-Being Center is a modern mental health organization dedicated to improving psychological well-being and quality of life. We provide counseling, psychological assessment, training programs, and workplace well-being solutions for individuals and organizations.

Our mission is to make mental health support more accessible, practical, and impactful while creating meaningful experiences for our clients, partners, and communities.

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant & Operations Coordinator to support leadership, coordinate daily operations, and contribute to the continued growth of the organization.

Position Summary

The Executive Assistant & Operations Coordinator plays a key role in supporting the leadership team and ensuring smooth day-to-day operations across the organization. This role combines executive support, administrative coordination, project follow-up, research, professional writing, and operational organization.

The ideal candidate is a highly organized, bilingual professional and an excellent communicator capable of managing multiple priorities while working in a fast-paced, mission-driven environment.

Key Responsibilities

• Executive Support: Manage executive calendars, coordinate internal/external meetings, prepare agendas, record minutes, and follow up on action items.
• Project & Team Follow-Up: Monitor projects, initiatives, and management directives to ensure timely execution across departments.
• Research & Reporting: Conduct research to support strategic business decisions; prepare clear reports, summaries, briefing documents, and presentations.
• Documentation & Copywriting: Draft professional proposals, policies, procedures, and organizational documents; assist in developing educational and training materials.
• Operations Support: Organize information from multiple sources into actionable outputs; assist in coordinating client appointments, assessments, and training schedules.
• Local Compliance Coordination: Assist leadership with routine administrative updates on local platforms (e.g., Qiwa, Muqeem, Mudad, or GOSI) as required for operational continuity.

Qualifications

• Education: Bachelor's degree in Business Administration, Management, Human Resources, Communications, Psychology, or a related field.
• Experience: Minimum of 2-3 years of experience in executive support, administration, operations coordination, or a related role.
• Language Skills: Professional fluency in both Arabic and English (written and verbal) is required for local vendor, client, and government communications.
• Technical Skills: High proficiency in Microsoft Office, Google Workspace, and digital productivity platforms.
• Core Competencies: Strong research capabilities, analytical skills, exceptional attention to detail, and a proven ability to manage multiple priorities.
• Discretion: Absolute professionalism in handling confidential medical, financial, and organizational data.

Preferred Qualifications

• Experience using modern AI tools to streamline drafting, research, and data organization.
• Previous experience working in healthcare, mental health, education, consulting, or professional services within Saudi Arabia.
• Familiarity with Saudi labor laws and corporate regulatory frameworks.

What We Offer

• Competitive salary and health insurance.
• Employee support and well-being program.
• Professional development and training opportunities.
• A collaborative, purpose-driven, and supportive work environment.
• The opportunity to contribute directly to meaningful mental health initiatives in the Kingdom.

To Apply

Please submit your resume and a brief cover letter outlining your relevant experience in operations and executive support.