وظيفة مدير مكتب شاغرة لدى TalentHUB بمدينة الرياض

• About the Job

Title Job: Office Manager - Executive Office

Location: Riyadh, Saudi Arabia

Type of Job: Full-Time | On-Site

A Saudi company in the agriculture and food sector is hiring an Office Manager to run its Executive Office and act as the operational and coordination hub of the organization. The role reports to the CEO, but its scope reaches well beyond executive support: it covers office administration, cross-department coordination, follow-up on executive decisions, vendor and facilities management, and the smooth running of the head office day to day. This is a broad coordination and office-management role, not a secretarial one. The company name will be shared with the shortlisted candidates.

• About the Role

This role suits a candidate who has run an executive office in a structured organization and served as a coordination point across the whole business, not only as personal support to a single executive. The work spans three layers: managing the Executive Office day-to-day (scheduling, correspondence, meetings, documentation); coordinating with department heads to track and close decisions taken at the executive level; and overseeing general office administration - vendors, supplies, facilities, and office-related budgets. The right person is organized, discreet, fast under pressure, and comfortable moving between executive-level work and hands-on office operations. Candidates whose experience is limited to personal assistant or reception duties, without cross-departmental coordination and office management responsibilities, are unlikely to match the scope of this role.

• Key Responsibilities

Executive Office

1. Manage the CEO's calendar, appointments, meetings, and travel arrangements
2. Draft, review, and manage official correspondence, reports, and executive communications
3. Prepare meeting agendas, record minutes, and circulate and track follow-up actions
4. Organize and maintain executive files, records, and confidential documents with full discretion
5. Prepare presentations, reports, and documents for executive and board meetings

Coordination & Follow-Up

1. Act as the communication link between the CEO's office and internal departments and external stakeholders
2. Coordinate between departments on behalf of the Executive Office and follow up on action items to closure
3. Track the status of executive decisions and initiatives across teams and report progress to the CEO

Office Administration

1. Oversee day-to-day running of the head office - supplies, equipment, facilities, and service providers
2. Manage relationships with vendors and service contracts, and monitor office-related expenses and budgets
3. Supervise and coordinate administrative staff and support functions where assigned
4. Organize company events, executive meetings, and official functions

• Requirements

1. Proven experience as an Office Manager, Executive Assistant, or in a similar executive-support and office-management role within a structured organization
2. Demonstrated experience coordinating across departments and following up on action items to closure - not limited to personal-assistant duties
3. Experience in general office administration - vendors, facilities, supplies, and office budgets
4. Bachelor's degree in Business Administration or a related field.
5. Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)
6. Strong organizational and multitasking skills, with the ability to manage competing priorities and deadlines
7. Professional written and verbal communication in Arabic and English
8. High level of discretion and the ability to handle confidential information
9. Based in Riyadh or willing to relocate