Key Responsibilities:
1. Board Affairs & Corporate Secretariat:
- Meeting Management: Plan, organize, and manage all Board of Directors and Board Committee meetings (e.g., Audit, Risk, Nomination & Remuneration Committees).
- Board Packs & Agendas: Prepare and distribute comprehensive meeting agendas, board packs, and presentations in a timely manner.
- Minutes & Resolutions: Draft accurate Minutes of Meetings (MoM) and record official Board resolutions.
- Action Tracking: Follow up with executive management to ensure the execution of Board directives and action items.
- Advisory: Advise the Board and Executive Management on corporate governance best practices, regulatory requirements, and their legal duties.
- Board Evaluation & Onboarding: Facilitate the annual Board performance evaluation process and manage the induction/onboarding of new Board members.
2. Corporate Governance:
- Framework Development: Develop, maintain, and enhance the Corporate Governance framework, ensuring alignment with local regulations and international best practices.
- Delegation of Authority (DOA): Maintain and update the Delegation of Authority matrix, ensuring it is properly implemented across all departments.
- Policy Management: Oversee the drafting, reviewing, and updating of corporate policies, charters, and codes of conduct.
3. Risk Management:
- ERM Implementation: Develop and oversee the Enterprise Risk Management (ERM) strategy and framework.
- Risk Assessment: Facilitate risk identification, assessment, and mitigation processes across all business units.
- Risk Registers: Maintain the corporate Risk Register and report on key risk indicators (KRIs) to the Risk Committee and the Board.
- Business Continuity: Support the development and testing of Business Continuity Plans (BCP) and Disaster Recovery strategies.
4. Compliance:
- Regulatory Compliance: Ensure the organization complies with all applicable local and international laws, industry regulations, and licensing requirements.
- Monitoring & Auditing: Conduct internal compliance reviews and work closely with Internal/External Auditors to address findings.
- Reporting: Prepare and submit statutory reports to regulatory bodies (e.g., Capital Market Authority, Central Bank, Ministry of Commerce) as required.
- Whistleblowing & Ethics: Manage the corporate whistleblowing channels and investigate compliance breaches or ethical violations.
Qualifications & Experience:
- Education: Bachelor’s degree in Law, Business Administration, Finance, or a related field. (Master’s degree or MBA is highly preferred).
- Experience: Minimum of 8-10 years of experience in Corporate Governance, Risk Management, Compliance, or Legal affairs, with at least 3+ years in a Board-facing or Corporate Secretary role.
- Certifications: Professional certifications such as Certified Corporate Governance Professional (CCGP), Certified Risk Manager (CRM), Certified Compliance Professional (CCP), or Corporate Secretary Certification are highly desirable.