وظيفة مساعد تنفيذي لدى Rosewood AMAALA في السعودية

The Executive Assistant provides comprehensive administrative and operational support to the Managing Director and Resort Manager, ensuring the efficient day-to-day management of the Executive Office. The role serves as a key point of coordination between senior leadership, internal departments, ownership representatives, and external stakeholders, maintaining the highest standards of professionalism, confidentiality, and organizational excellence.

The Executive Assistant plays a critical role in facilitating effective communication, managing executive schedules, coordinating meetings and travel, preparing presentations and reports, and supporting strategic initiatives that contribute to the successful operation of Rosewood AMAALA.

• Provide proactive administrative support to the Managing Director and Resort Manager.
• Manage complex calendars, appointments, meetings, and daily schedules.
• Prioritize appointments and ensure efficient time management for senior leadership.
• Screen and manage correspondence, emails, telephone calls, and visitor requests.
• Maintain complete confidentiality when handling sensitive business information.

• Coordinate Executive Committee meetings, leadership meetings, and internal briefings.
• Prepare meeting agendas, presentations, minutes, and action trackers.
• Follow up with departments to ensure timely completion of assigned action items.
• Draft professional correspondence, reports, announcements, and presentations on behalf of senior leadership.
• Facilitate seamless communication between the Executive Office and all hotel departments.

• Prepare high-quality reports, presentations, dashboards, and briefing documents.
• Compile operational, financial, and business reports for management review.
• Maintain organized filing systems for confidential and corporate documents.
• Ensure executive documents are accurate, professionally formatted, and submitted within required timelines.

• Arrange domestic and international travel, accommodation, transportation, and itineraries for senior leadership.
• Coordinate executive visits, VIP arrivals, ownership visits, and corporate meetings.
• Organize internal events, leadership functions, and official ceremonies as required.
• Liaise with internal departments to ensure seamless execution of executive events.

• Act as the primary liaison between the Executive Office and department leaders.
• Coordinate requests, approvals, and information flow across the organization.
• Build professional relationships with owners, corporate offices, consultants, government entities, and external partners.
• Ensure timely follow-up on executive requests and business priorities.

• Assist with the preparation of annual business plans, budgets, strategic presentations, and operational reports.
• Support pre-opening initiatives, special projects, and cross-functional assignments.
• Track key business deadlines and ensure timely completion of deliverables.
• Monitor executive action plans and maintain project status updates.

• Handle confidential information with absolute discretion and professionalism.
• Maintain secure records of executive documents and correspondence.
• Ensure compliance with company policies, data privacy standards, and document retention procedures.
• Represent the Executive Office with professionalism and exceptional attention to detail.

• Bachelor's degree in Business Administration, Hospitality Management, or a related field.
• Minimum 3-5 years of experience as an Executive Assistant, Personal Assistant, or Executive Office Coordinator, preferably within a luxury hospitality environment.
• Must be a Saudi National
• Exceptional organizational and time management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills with strong business writing abilities.
• Advanced proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.