وظيفة مساعد تنفيذي لمدير الموارد البشرية لدى المنصة الأولى في الخبر

Position: Executive Assistant to HR Director (HRD)

Location: Khobar, Saudi Arabia

Reports to: HR Director

Overview:

Our Client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to the HR Director (HRD) to provide comprehensive administrative and operational support to the HR Director’s Office. The successful candidate will be responsible for managing documentation, workflow approvals, reports, scheduling, HR coordination, and administrative tasks while ensuring efficiency, confidentiality, and smooth day-to-day operations.

Key Responsibilities:

Executive & Administrative Support:

·      Provide comprehensive administrative and secretarial support to the HR Director.

·      Manage calendars, appointments, meetings, and travel arrangements when required.

·      Coordinate internal and external communications on behalf of the HR Director.

·      Prepare meeting agendas, minutes of meetings, and follow up on action items.

·      Coordinate meetings and events

Documentation Management:

·      Maintain and organize confidential HR documents, records, and correspondence.

·      Ensure all documentation is properly filed, tracked, and updated in an accurate and timely manner.

·      Prepare official letters, memos, presentations, and HR-related documentation.

·      Manage and maintain document control systems for the HR Director’s Office.

Workflow & Approval Management:

·      Coordinate and monitor workflow approvals related to HR processes and departmental activities.

·      Follow up on pending approvals and ensure timely completion of tasks and submissions.

·      Liaise with internal stakeholders to ensure smooth processing of approvals and documentation.

·      Maintain proper records of approvals and workflow status.

Reporting & Data Management:

·      Prepare periodic HR and administrative reports for the HR Director.

·      Collect, organize, and analyze data to support decision-making and operational efficiency.

·      Maintain accurate records and generate reports using Microsoft Excel, Power BI or other,  including trackers, dashboards, and reports.

·      Support in preparing presentations and management reports as required.

HR Coordination & Support:

·      Assist in coordinating HR activities and follow up on HR-related matters.

·      Support onboarding, employee documentation, and HR administrative activities when required.

·      Coordinate with HR team members to ensure smooth communication and execution of HR processes.

·      Maintain confidentiality of sensitive employee and organizational information.

Continuous Improvement:

·      Identify opportunities to improve administrative workflows and reporting efficiency.

·      Recommend process improvements to support the HR Director’s Office.

·      Participate in training and development activities to enhance skills and performance.