وظيفة سكرتير لدى جهة حكومية في الرياض

Job Purpose

Provide comprehensive administrative and executive support to senior leadership by managing schedules, coordinating meetings, handling confidential correspondence, preparing reports and presentations, and ensuring the efficient execution of day-to-day executive office operations.

Key Responsibilities

• Manage the executive's calendar, appointments, and daily schedule.
• Coordinate internal and external meetings, including preparing agendas, meeting materials, and recording minutes.
• Prepare, review, and distribute correspondence, reports, presentations, and other executive documents.
• Screen, prioritize, and manage incoming communications, ensuring timely responses and follow-up.
• Maintain confidential records, files, and documentation in accordance with organizational policies.
• Coordinate with internal departments and external stakeholders to facilitate effective communication and collaboration.
• Arrange business travel, including flight bookings, accommodation, transportation, and travel itineraries.
• Track action items and follow up on assignments to ensure timely completion.
• Welcome visitors, clients, and senior officials, ensuring a professional experience.
• Support executive projects and special initiatives as assigned.
• Maintain strict confidentiality when handling sensitive information.
• Identify opportunities to improve administrative processes and office efficiency.

Qualifications & Experience

• Bachelor's degree in Business Administration, Public Administration, Office Management, or a related field.
• 2-4 years of experience in executive secretarial or executive administrative support roles.
• Experience supporting senior executives or C-level leadership is preferred.

Knowledge & Skills

• Excellent organizational and time management skills.
• Strong written and verbal communication skills in both Arabic and English.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent business writing and document preparation skills.
• Strong meeting coordination and minute-taking abilities.
• Ability to prioritize multiple tasks and work under pressure.
• High level of professionalism, discretion, and confidentiality.
• Strong interpersonal and stakeholder management skills.
• Excellent attention to detail and problem-solving abilities.