وظيفة مدير مكتب شاغرة لدى Merak Capital بالرياض

Position Overview:

The Executive Assistant & Office Manager is a trusted partner to the Partner, responsible for ensuring the efficient management of executive priorities while overseeing the day-to-day operations of the office. The role requires strong organizational skills, sound judgment, discretion, and the ability to coordinate across multiple stakeholders in a fast-paced environment.

Key Responsibilities

• Provide high-level executive support to the Partner, managing professional and administrative priorities with discretion and efficiency.
• Manage the Partner's calendar, scheduling, travel arrangements, expense management, and meeting logistics to optimize time and productivity.
• Coordinate board meetings, investor meetings, internal committees, and external engagements, ensuring all materials and logistics are prepared in advance.
• Prepare meeting agendas, consolidate briefing materials, capture action items, and follow up with stakeholders to ensure timely execution of decisions.
• Draft and review presentations, correspondence, reports, investor communications, and internal memoranda to a high professional standard.
• Act as the primary point of contact and gatekeeper for the Partner's communications, prioritizing requests and managing inbound and outbound correspondence.
• Maintain organized and confidential records, documentation, and filing systems for executive and corporate matters.
• Oversee the day-to-day administration of the office, ensuring a professional, efficient, and well-organized working environment.
• Coordinate office operations, facilities, vendors, supplies, and administrative services, liaising with internal teams and external service providers as required.
• Support the planning and execution of company events, leadership meetings, and external conferences.
• Handle confidential and sensitive information with the highest degree of professionalism and integrity.

Qualifications:

• Bachelor's degree in Business Administration or a related field.
• 3-5 years of experience in an Executive Assistant, Office Manager, Executive Operations, or similar role supporting senior executives.
• Demonstrated ability to manage executive priorities while overseeing office operations in a dynamic environment.
• Excellent organizational and time management skills, with the ability to prioritize multiple competing demands.
• Strong written and verbal communication skills in both Arabic and English.
• High level of professionalism, discretion, integrity, and confidentiality.
• Advanced proficiency in Microsoft Office, particularly PowerPoint, Word, and Excel.
• Ability to prepare polished presentations, reports, and executive correspondence.
• Strong interpersonal skills with the ability to coordinate effectively across all levels of the organization.
• Proactive, resourceful, and detail-oriented, with a continuous improvement mindset.