وظيفة مساعد إداري لدى UNITED ADVOCATES & LEGAL CONSULTANTS في مكة وجدة

Job Title: Administrative Assistant

Location: Jeddah

Department: Administration

Position Overview:

We are looking for a highly organized and efficient Administrative Assistant to support our legal team at United Advocates law firm. The ideal candidate will play a crucial role in ensuring the smooth operation of the office by providing a wide range of administrative tasks in a fast-paced legal environment. This position requires attention to detail, strong organizational skills, and the ability to manage multiple tasks simultaneously. Experience in a legal setting is a plus, but not required.

Key Responsibilities:

• Provide administrative support to attorneys and paralegals, including managing calendars and scheduling appointments, meetings, and client consultations.
• Draft, proofread, and file legal documents, correspondence, and forms as required.
• Prepare and maintain legal files, documents, and case management systems, ensuring accurate record-keeping.
• Organize and maintain physical and digital filing systems.
• Assist with billing and invoicing, including time entry and file management for client billing.
• Coordinate court filings, deadlines, and documentation submission.
• Assist in preparing for hearings, depositions, and trials by managing logistics and document organization.
• Perform general office duties such as ordering supplies, handling mail, and ensuring the office runs smoothly.

Qualifications:

• Bilingual in Arabic and English
• Bachelor's degree or equivalent experience
• Prior experience in a law firm or legal environment preferred.
• High level of proficiency in Microsoft Office applications
• Strong attention to detail and accuracy, especially in document preparation and filing.
• Strong organizational skills and the ability to prioritize tasks effectively.
• Ability to maintain confidentiality and work in a professional, client-focused environment.
• A positive attitude and the ability to work as part of a team.