Mitsubishi Electric Saudi Ltd. تعلن عن وظيفة مسؤول مكتب في الرياض

We are seeking a highly organized, tech-savvy, and effective communicator to join our Maintenance Operations team as an Operations Administrator. The ideal candidate will have strong computer skills, excellent communication abilities, and a sharp focus on reporting and creating impactful PowerPoint presentations. This role involves managing administrative functions within the maintenance department, streamlining reporting processes, and ensuring clear communication across teams.

Key Responsibilities:

Reporting & Analysis:

• Develop and maintain comprehensive reports related to maintenance operations.
• Monitor and analyze key performance metrics, ensuring data accuracy and consistency.
• Create detailed and visually engaging PowerPoint presentations for internal meetings, leadership updates, and stakeholder reports.
• Prepare regular maintenance performance dashboards to evaluate team productivity and service outcomes.

Documentation & Record Keeping:

• Maintain accurate records of maintenance schedules, reports, inventory management, and operational data.
• Ensure proper documentation for maintenance projects, corrective actions, and preventive maintenance activities.

Communication & Coordination:

• Act as a liaison between the maintenance team, other departments, and management, ensuring the smooth flow of information.
• Coordinate meetings, follow-ups, and track progress for maintenance-related tasks.
• Assist with the communication of updates and changes in the maintenance schedule to relevant stakeholders.

Administrative Support:

• Provide administrative support for the daily operations of the maintenance team, including data entry, filing, and record organization.
• Assist in the preparation of maintenance budget reports and other relevant documents.

Technology Management:

• Ensure the effective use of maintenance management software and other digital tools for tracking maintenance operations.
• Advantage having SAP & Maximo software.

Required Skills & Qualifications:

Computer Proficiency:

• Advanced knowledge of Microsoft Office Suite (especially Excel, PowerPoint, and Word).
• Strong experience in creating detailed reports, dashboards, and presentations using PowerPoint and Excel.

Effective Communication:

• Strong verbal and written communication skills, with an ability to present data clearly and concisely to both technical and non-technical audiences.
• Ability to produce professional and engaging PowerPoint presentations for leadership and stakeholders.
• Attention to Detail:
• Exceptional organizational skills with a keen eye for accuracy in all administrative and reporting tasks.
• Time Management & Multitasking:
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Preferred Qualifications:

• Previous experience in a maintenance or operations administrative role.
• Familiarity with maintenance or asset management process
• Bachelor's degree in Business Administration, Operations Management, or a related field.