Etihad Pioneers Training Academy تعلن عن وظيفة منسق إداري في الرياض

About Etihad Pioneers

Etihad Pioneers is a leading training and consultancy provider specializing in Health & Safety, Compliance, and Professional Development programs accredited by global awarding bodies such as Highfield, IOSH. We are committed to delivering excellence in learning experiences while maintaining full compliance with international and regional standards. Our culture values professionalism, collaboration, accountability, and continuous improvement.

Position Overview

The Admin Coordinator will provide administrative and operational support to the Training, Sales Aftercare, and Learning & Development departments. This role is primarily responsible for handling training documentation, data entry, filing, record management, and ensuring the accuracy and completeness of all training-related records.

This role requires strong attention to detail, organization, and accuracy in handling training records, certifications, and administrative documentation to support smooth operational processes and compliance requirements.

The ideal candidate should be detail-oriented, organized, proactive, and capable of managing administrative tasks with a high level of accuracy and confidentiality.

Key Responsibilities

1. Training Documentation & Data Management

• Perform accurate data entry for training records, attendance sheets, assessments, certifications, and client information.
• Organize, file, scan, and maintain both physical and digital training documents.
• Ensure all training documentation is properly stored, updated, and easily retrievable.
• Verify the accuracy and completeness of records before submission or filing.
• Maintain organized databases and trackers for training activities and certifications.

2. Training Administration & Coordination

• Assist with student registrations, attendance tracking, and exam documentation.
• Coordinate training schedules, venues, and training materials with internal teams and trainers.
• Support post-training administration, including attendee reports and certificate issuance.
• Ensure training files are completed according to internal procedures and accreditation requirements.
• Coordinate with trainers to collect and organize all required documents after training sessions.
• Maintain and update CRM and training management systems accurately.

3. Compliance & Record Control

• Support the maintenance of compliance records related to training and accreditation requirements.
• Ensure all records are updated in line with company procedures and awarding body standards.
• Assist during audits by preparing and organizing supporting documentation.
• Monitor document validity and ensure records remain current and compliant.

4. Communication & Stakeholder Coordination

• Communicate with trainers, clients, and internal departments regarding administrative requirements and training documentation.
• Respond to administrative and documentation-related queries professionally and promptly.
• Support coordination between departments to ensure smooth day-to-day operations and training delivery.

5. General Administrative Support

• Assist with preparing reports, trackers, and internal documentation.
• Support office administrative tasks and maintain organized filing systems.
• Handle confidential information with professionalism and discretion.
• Support the department with additional administrative duties as assigned.

Qualifications & Requirements

• Bachelor’s Degree or Diploma in Business Administration or a related field is preferred.
• Fresh graduates are highly encouraged to apply.
• Candidates with approximately 1 year of experience in administration, coordination, or data entry will have an advantage.
• Strong attention to detail and accuracy in handling documents and data.
• Proficiency in Microsoft Office applications, especially Excel and Word.
• Familiarity with CRM, ERP, or Training Management Systems is an advantage.
• Good written and verbal communication skills in English.
• Arabic, Hindi, or Urdu language skills are considered an advantage.

Skills & Competencies

• Strong organizational and time management skills.
• High level of accuracy and attention to detail.
• Ability to manage sensitive and confidential information responsibly.
• Good communication and coordination abilities.
• Ability to multitask and work under deadlines.
• Proactive, reliable, and eager to learn.
• Team player with a professional attitude and willingness to support operational requirements.