وظيفة مساعد إداري لدى شركة ساحات المدن في الرياض

Company Description

City Squares Company is a Public Relations and Communication services firm headquartered in Saudi Arabia, serving both Arab and international companies. With over 15 years of experience, the company provides comprehensive support that includes business establishment and assistance after incorporation. City Squares is known for its pioneering approach in helping organizations build and maintain their reputation across diverse markets. The company has expanded its regional presence with branches in Egypt and the Sultanate of Oman. This growth reflects a commitment to delivering high-quality, client-focused services throughout the region.

Role Description

The Administrative Assistant role at City Squares is a full-time, on-site position based in Riyadh. The Administrative Assistant will handle daily office operations, including managing calendars, organizing meetings, preparing documents, and maintaining records. Responsibilities include answering and directing phone calls, welcoming visitors, coordinating correspondence, and supporting executive leadership with administrative tasks.

Key Responsibility: A core part of this role involves managing and navigating Saudi government portals to support business establishment and compliance operations. This includes handling transactions and tracking requests across platforms such as Qiwa, Muqeem, the Ministry of Commerce, and the Ministry of Investment (MISA).

The role also involves managing office supplies, assisting with basic clerical duties such as filing and data entry, and ensuring smooth communication between internal teams and external partners. The Administrative Assistant will contribute to an organized, efficient, and professional office environment that supports the company’s public relations and communication activities.

Qualifications

• Government Platform Expertise: Proven experience hands-on with Saudi government portals, specifically Qiwa, Muqeem, Ministry of Commerce (MC), and Ministry of Investment (MISA). Knowledge of corporate establishment and renewal processes is highly preferred.
• Administrative & Clerical Skills: Candidates should possess strong Administrative Assistance and Clerical Skills to manage daily office operations and documentation.
• Communication & Phone Etiquette: Candidates should possess excellent Communication and Phone Etiquette skills to interact professionally with clients, partners, and internal teams.
• Executive Support: Candidates should possess Executive Administrative Assistance experience to support senior leadership with scheduling, correspondence, and confidential tasks.
• Tech Savvy: Candidates should possess proficiency with office software (e.g., word processing, spreadsheets, email, calendars) and basic data entry skills.
• Efficiency: Candidates should possess strong organizational abilities, attention to detail, and time management skills in a fast-paced environment.
• Language Skills: Candidates should possess fluency in English; Arabic language skills are highly beneficial given the regional client base and government portal navigation.
• Education: Candidates should possess a high school diploma or equivalent; a diploma or degree in Business Administration or a related field is an advantage.
• Location & Ethics: Candidates should possess the ability to work on-site in Riyadh, maintain strict confidentiality, and uphold a professional office demeanor.