وظيفة مراقب وثائق لدى دي إس إيه أركيتكتس إنترناشونال في الرياض

1. JOB PURPOSE

To plan, direct, coordinate and manage all the project documentation in hard and soft

format and ensure that the project requirements are met through an efficient distribution,

storage and retrieval of project information.

2. JOB ACCOUNTABILITIES LINKED TO OBJECTIVES

• Responsible for distribution and management of all office procedures and project

related documents

o Incoming mail - copying, distributing and filing

o Outgoing mail - copying, distributing and filing

o Issue and track document

o Letter and fax format and protocol

o Document referencing and storage protocol

o PC file storage and backups

o Filling (soft and hard copies) as per DSA Project Standard

o Stationery requests and ordering (site document controllers)

o Drawing issue procedure

o EDMS (Aconex, ACC, BIM360, FTP) use

o Document tracking logs & registers

o Daily file management

• Project Specific Requirements:

o Download documents (such as letter/drawings/transmittal) issued from

project specific EDMS (Aconex, ACC, BIM360, FTP site)

o Print transmittals for Project Architect to review

o Determine issue purpose and distribution

o Arrange for printing of hard copies of drawings

o Conduct quality control - drawings vs transmittals and check against all

registers

o Where necessary notify issuing party of outstanding/ unresolved matters

o Compile letter of issue

o Obtain authorization from Project Architect

o Update all project related registers, logs, statements and reports after issue

o Compilation and update of Project Quality Assurance Manual

o Update Project document control registers

o Coordinate change management administration

Although you have been employed to perform duties as is required of your position, you

may require performing other duties that may reasonably be expected of you.

3. QUALIFICATION / EXPERIENCE / REQUIREMENTS

• Any Graduate

• Good command of spoken and written English

• Minimum of 10 years’ experience as a Document controller in a multinational

company

• Ideally have experience of working in a similar environment within the Middle East

• Intermediate level of all Microsoft programs (Word, Excel, PowerPoint, Outlook,

Teams)

• Knowledge of Aconex, Newforma, Primavera, Expedition software and FTP

operation would be advantages

4. COMPETENCIES

• Good verbal and written communication

• Results orientation

• Teamwork & ability to work under pressure

• Planning and organizing

• Attention to details

Interested candidates can also send their CV to recruit.ksa@dsa-arch.com, mentioning ‘Document Controller’ in the subject line.