وظيفة سكرتير تنفيذي شاغرة لدى شركة أدفانس إيكو للمباني بمدينة الرياض

Location: Riyadh, Saudi Arabia

Company: AECO - Contracting Company

Employment Type: Full-Time

AECO is looking for a highly organized, professional, and proactive Executive Secretary to support the company’s senior management and ensure efficient day-to-day executive office operations.

The ideal candidate should have excellent communication, coordination, documentation, and administrative skills, with the ability to manage confidential information and multiple priorities in a fast-paced construction and engineering environment.

• Provide comprehensive administrative and secretarial support to the General Manager and senior management team.
• Manage executive calendars, appointments, meetings, reminders, and daily schedules.
• Coordinate internal and external meetings, including meeting rooms, invitations, agendas, and required documents.
• Prepare and circulate meeting agendas, minutes of meetings, action lists, and follow-up reports.
• Monitor agreed action items and follow up with departments to ensure timely closure.
• Draft, review, format, and issue professional:
• Emails
• Letters
• Memos
• Reports
• Meeting minutes
• Presentations
• Official correspondence
• Maintain an organized filing and document management system for executive and confidential records.
• Handle incoming and outgoing correspondence and ensure proper routing and timely responses.
• Coordinate with clients, consultants, suppliers, subcontractors, and internal departments on behalf of management when required.
• Receive visitors and manage executive-level communications professionally.
• Arrange business travel, hotel bookings, transportation, itineraries, and related documentation.
• Maintain accurate records of important management documents, approvals, agreements, and correspondence.
• Support preparation of management presentations, reports, and executive summaries.
• Assist management in tracking important deadlines, submissions, renewals, meetings, and commitments.
• Coordinate closely with HR, Finance, Commercial, Projects, Procurement, and Administration departments.
• Maintain strict confidentiality of commercial, financial, contractual, employee, and management information.
• Support preparation and organization of company meetings, management reviews, and executive events.
• Maintain contact databases and management communication records.
• Perform other executive administration duties as assigned by senior management.

• Bachelor’s Degree or Diploma in Business Administration, Management, Office Administration, or a related field.
• Minimum 5 years of relevant experience, preferably supporting senior management or executive-level positions.
• Previous experience in construction, engineering, contracting, consultancy, or project-based organizations is preferred.
• Excellent command of English, both written and spoken.
• Good Arabic communication skills are highly preferred.
• Strong professional business writing and correspondence skills.
• Advanced proficiency in:
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Teams
• Strong calendar, meeting, and document management capabilities.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and urgent requests efficiently.
• High level of professionalism, discretion, and confidentiality.
• Strong interpersonal and communication skills.
• Ability to work independently and follow up proactively with different departments.

• Experience supporting a General Manager, CEO, Director, or senior executive team.
• Experience preparing professional minutes of meetings, executive reports, presentations, and formal correspondence.
• Familiarity with document control and electronic filing systems.
• Previous experience working within the Saudi Arabian construction or engineering sector will be an advantage.