مساعد إداري

Company Description

Job Title: Administrative Assistant - Operations D

Location: Dammam, Saudi Arabia

Employment Type: Full-time

We are looking for an organized and detail-oriented Administrative Assistant to support the Operations Department. The role is responsible for handling daily administrative activities, coordinating with relevant departments, maintaining accurate records, and ensuring the timely follow-up of operational administrative requirements.

• Perform and follow up on the daily administrative activities of the Operations Department.
• Prepare official letters, correspondence, circulars, and administrative documents related to the department.
• Organize, maintain, and continuously update files and documents.
• Prepare reports, data, and presentations required by the Operations Management.

• Enter data and update departmental records and spreadsheets accurately.
• Follow up on administrative requests and transactions to ensure they are completed.
• Coordinate between the Operations Department and other relevant departments and sections.
• Organize meetings and appointments for the Operations Management and prepare the required materials.
• Follow up on instructions and tasks assigned by the Operations Manager and ensure their completion.
• Receive calls and correspondence related to the department and direct them to the appropriate party.
• Prepare documents, presentations, and files required for meetings and reviews.
• Monitor the department’s email inbox and respond to correspondence as directed.
• Perform any other administrative duties related to the nature of the role.

• Diploma or Bachelor’s degree in Administration, Business Administration, or a related field.
• At least one year of experience in administrative support or a similar role.
• Proficiency in Microsoft Office applications, especially Word and Excel.
• Ability to prepare official letters, correspondence, and administrative reports.
• Strong organizational, filing, and document-management skills.
• Excellent communication, coordination, and follow-up skills.
• Ability to work under pressure and complete tasks within set deadlines.
• High attention to detail and ability to maintain the confidentiality of information.
• Ability to use relevant internal systems and electronic platforms.
• Intermediate English language proficiency is preferred.