وظيفة مراقب مستندات أول شاغرة لدى Sineen في الرياض

We are hiring: Administrative Assistant / Document Controller

About the Role We are looking for a highly accomplished Administrative Assistant / Document Controller to join our growing team. This role provides administrative and technical document control support to the Development Team by managing, tracking, distributing, and maintaining all project-related documentation in accordance with company procedures, quality standards, and project requirements.

Key Responsibilities

Receive, register, log, and track all incoming and outgoing project documents.

Ensure that the latest approved revisions of drawings and documents are available and that document records remain accurate and up to date.

Manage design drawings, specifications, calculations, material submittals, technical reports, contracts, and project correspondence.

Upload, organize, and maintain electronic documents within document management systems such as SharePoint or similar platforms.

Distribute approved drawings, specifications, and technical documents to internal departments, consultants, contractors, and subcontractors.

Monitor document review and approval workflows and follow up on pending or overdue responses.

Maintain document registers, revision histories, transmittal records, and distribution logs.

Coordinate with architects, engineers, designers, project managers, consultants, and contractors regarding document status and approvals.

Ensure compliance with document control procedures and project documentation requirements.

Type contracts, archive files, and ensure team members have access to relevant documentation.

Maintain and follow up on all project information, deliverables, and contract documents.

Qualifications

Bachelor's degree in Business Administration, Document Management, Information Management, or a related field preferred.

Professional certification in Document Control or Records Management preferred.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems required.

Experience & Desired Skills

Minimum 3-5 years of experience as a Document Controller, preferably within construction, engineering, infrastructure, or real estate.

Proven experience managing technical documents, drawings, contracts, and project correspondence.

Experience working with consultants, contractors, and multidisciplinary project teams.

Knowledge of Electronic Document Management Systems (EDMS).

Proficient in English; Arabic is a plus but not required.

Strong data organization skills and attention to detail.