طيران أديل تعلن عن وظيفة ضابط سجلات IOCC في جدة

The IOCC Record Officer is responsible for the systematic management, archiving, tracking, and controlled disposal of all IOCC-related documentation. The role ensures regulatory compliance with IOSA, GACA, and company document retention requirements by maintaining accurate records of personnel files, training documentation, post flight records, and document expiry timelines.

Key Responsibilities:

• Maintain and archive personnel records for all IOCC employees, including current and newly joined staff.
• Archive and track training records, qualifications, and certifications for IOCC personnel.
• Monitor training validity and expiry dates and provide timely notifications to relevant stakeholders.
• Ensure all personnel and training documentation is complete, accurate, and readily retrievable for audits or inspections.
• Record, monitor, and track expiry dates for all controlled IOCC documents.
• Maintain an organized document tracking system (manual or digital) to ensure validity and compliance at all times.
• Escalate upcoming or overdue document expiries to IOCC management and relevant departments.
• Archive post-flight documentation for all flyadeal (FAD & Wetleased) flights in accordance with approved retention periods.
• Ensure post flight records are properly indexed, secured, and protected against loss or unauthorized access.
• Coordinate with approved shredding and disposal service providers to securely dispose of documents that have exceeded the prescribed retention period.
• Ensure document disposal is conducted in compliance with IOSA, GACA, and company data protection requirements.
• Support internal, regulatory, and IOSA audits by ensuring all required documentation is current, complete, and accessible.
• Assist IOCC management in demonstrating compliance with document control and retention standards.
• Ensure confidentiality and data protection principles are maintained at all times.

• Diploma or Bachelor’s degree in Business Administration, Records Management, Aviation Management, or a related field (or equivalent experience).
• Basic understanding of aviation regulatory documentation and compliance requirements.
• Familiarity with document control and record-keeping principles.
• Minimum: 1–3 years of experience in document control, records management, or administrative support roles.
• Preferred: Experience within an airline operational environment, particularly IOCC or flight operations documentation management.