وظيفة سكرتير تنفيذي شاغرة لدى Applicantz في الدمام

Job Title: Executive Secretary - VP

Contract Duration - 1 Year (with possible extension)

Location: Dammam, Eastern, SA

Role Summar

yWe are seeking a Saudi with excellent English communication skills to manage the VP's office, handling secretarial needs, scheduling, correspondence, and administrative tasks to ensure smooth operations and efficiency

.
An Executive Secretary must ensure smooth office operations by handling daily administrative tasks, supporting the VP, and maintaining organizational excellence. Responsibilities include agenda management, communication coordination, document preparation, and office administration. The ideal candidate is organized, proactive, and efficient, contributing to the VP's overall productivity and business effectivenes

s.
Candidate Requireme

• nts
  Saudi (mandat
• ory)Excellent English speaking and writing skills (mandat
• ory)Graduate degree (preferably business ma
• jor)Diploma/certificate in MS Office & back-office software (e.g.,
• ERP)Minimum 2 years as executive secretary or similar
• roleStrong MS Office proficiency & office management knowl
• edgeExcellent organizational, communication & confidentiality sk

ills
Key Responsibil

• ities
  Manage VP's agenda and assist in planning appointments, meetings, conferences
• , etc.Receive and screen phone calls and redirect them when appro
• priateHandle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages,
• etc.)Make travel arrangements
• for VPHandle confidential documents ensuring they remain
• securePrepare invoices and financial documents and assist in timek
• eepingMonitor office supplies and ensure the most cost-effective
• ordersMaintain electronic and paper records ensuring information is organised and easily acce
• ssiblePrepare presentations or reports as as
• signedAttend meetings and keep m
• inutesPrepare meeting minutes and monitor action item fol
• low-upUpdate databases and tracking sheets with high ac
• curacyCoordinate with HR, Finance, IT, Facilities, and Procurement depar
• tmentsProcess invoices and assist in expense tr
• ackingFollow up on VP signed reports and direct them to VP direct r
• eportsMiscellaneous tasks as directed

by VP
Behavioral Compe

• tenciesExcellent organizational and time-management
• skillsOutstanding communication and negotiation ab
• ilitiesIntegrity and confiden
• tialityTrustworthiness and
• ethicsTeamwork and collab
• orationProactive and efficient work a
• pproachStrong attention to detail and a