شركة ETIHAD GHARBIA CONTRACTING CO. تعلن عن وظيفة سكرتير تنفيذي / مساعد شخصي للرئيس التنفيذي في مكة وجدة

Company Description Etihad Gharbia Contracting Company is a leading provider of comprehensive contracting services across Heavy Equipment Rental, Construction, Manpower Supply, and Transportation in the KSA market. Built on integrity, professionalism, and a strong customer focus, the company has earned the trust of prestigious clients such as Saudi Technic, Saudi Arabia Railways, the Ministry of Health, and the Ministry of Interior. A team of skilled professionals and industry experts delivers innovative solutions and high-quality, integrated services from project concept to completion. The company is dedicated to exceeding client expectations, providing unmatched value, and building long-term partnerships across diverse projects.

Summary:

Provide comprehensive administrative and personal support to the CEO. The ideal candidate will be fluent in both Arabic and English, possess strong professional presence, and have proven experience supporting senior executives in a fast-paced business environment. This role requires excellent judgment, the ability to manage confidential information, and the flexibility to handle both business and personal matters on behalf of the CEO.

Key Responsibilities:

·         Manage the CEO's calendar, scheduling appointments, meetings, and travel arrangements

·        Screen and prioritize incoming calls, emails, and correspondence in both Arabic and English

·        Prepare, translate, and proofread letters, reports, presentations, and official documents

·        Organize and maintain confidential files and records

·        Take minutes during executive meetings and follow up on action items

·     Act as the primary point of contact between the CEO and internal departments, external clients, government entities, and stakeholders

·        Handle bilingual correspondence and translate documents/communications as needed

·      Schedule and coordinate management meetings, executive committee meetings, and corporate events and assemblies.

·        Prepare meeting agendas, materials, and follow-up documentation

·        Arrange logistics for visitors and official delegations

·        Manage personal appointments, business trips, errands, and occasional personal tasks for the CEO as needed

·        Maintain strict confidentiality regarding personal and business matters

·        Oversee day-to-day operations of the executive office

·        Liaise with other departments to ensure smooth workflow and timely execution of CEO directives

Qualifications & Requirements

·        Bachelor's degree in Business Administration, Management, or related field

·        Minimum 3-5 years of experience as an Executive Secretary, Personal Assistant, or Executive Assistant, preferably supporting C-level executives

·        Fluency in Arabic and English (spoken and written) is mandatory

·        Excellent typing and translation skills in both languages

·        Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)

·        Strong organizational and time-management skills

·        Exceptional communication, presentation, and interpersonal skills

·        High level of discretion, professionalism, and confidentiality

·        Ability to multitask and work under pressure with minimal supervision

·        Well-groomed, presentable, and professional demeanor