NBS Holdings تعلن عن وظيفة منسق فعاليات في الخبر

Job Overview

We are seeking an organized and proactive Event Coordinator to support the planning, coordination, and delivery of conferences, exhibitions, workshops, stakeholder meetings, and other project-related events.

The Event Coordinator will follow up on schedules, assigned tasks, participants, suppliers, documentation, registration activities, and operational requirements. The role requires close coordination with internal teams, external partners, participating entities, and service providers throughout the preparation and execution stages.

The ideal candidate is detail-oriented, communicates professionally in both Arabic and English, and is capable of managing multiple priorities while maintaining accurate records and timely follow-up.

Key Responsibilities

• Coordinate assigned event activities, schedules, and operational requirements.
• Follow up on tasks, deadlines, deliverables, and pending actions.
• Coordinate with internal teams, suppliers, contractors, venues, participants, and external stakeholders.
• Support invitations, registration, confirmations, attendance lists, and participant communications.
• Organize and maintain information related to speakers, sponsors, exhibitors, investors, guests, and participating entities.
• Prepare correspondence, presentations, reports, schedules, lists, and other event documents.
• Support meeting arrangements, including agendas, invitations, meeting minutes, and action follow-up.
• Maintain accurate task trackers and provide regular progress updates to the project management team.
• Assist with venue preparation, event logistics, guest coordination, and on-site operations.
• Ensure that required materials, documents, information, and approvals are received on time.
• Communicate event updates, schedules, instructions, and changes to relevant parties.
• Identify and report delays, operational issues, and pending requirements.
• Support the resolution of issues during event preparation and live operations.
• Maintain organized electronic and physical project records.
• Assist in preparing post-event reports, evaluations, attendance records, and recommendations.
• Maintain professional relationships with participants, partners, suppliers, and stakeholders.
• Perform additional coordination and administrative duties based on project requirements.

Qualifications and Requirements

• Minimum of 1 year of relevant experience in event coordination, project coordination, administration, operations, or a related field.
• Fluency in Arabic and English, both written and spoken.
• Strong proficiency in Microsoft Office applications, including:
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Teams
• Ability to prepare professional reports, presentations, meeting minutes, schedules, and task trackers.
• Strong organizational, communication, coordination, and follow-up skills.
• Strong attention to detail and accuracy in managing information and documentation.
• Ability to manage multiple tasks and priorities within defined deadlines.
• Professional stakeholder-management and customer-service skills.
• Ability to work independently and collaboratively within a project team.
• Ability to respond professionally to operational changes and unexpected issues.
• Familiarity with event management tools, scheduling platforms, and shared project-management systems is preferred.
• Bachelor’s degree in Business Administration, Event Management, Marketing, Communications, or a related field is preferred.
• Flexibility and willingness to travel, work from different locations, and attend the event venue based on project requirements.
• Availability to support event preparation and live event operations when required.