وظيفة مساعد إداري شاغرة لدى AECOM في الرياض
Administrative Assistant
🏢 AECOM
تفاصيل الوظيفة
تعلن شركة AECOM، إحدى الشركات الرائدة في مجال الاستشارات الهندسية والبنية التحتية، عن توفر وظيفة مساعد إداري في الرياض، المملكة العربية السعودية.
نبذة عن الوظيفة
نبحث عن مساعد إداري دقيق ومنظم للانضمام إلى فريقنا في الرياض. في هذا الدور، ستقدم دعماً إدارياً أساسياً للمنظمة، وتدير الجداول الزمنية، وتنسق الاتصالات، وتضمن سير العمليات اليومية بسلاسة. المرشح المثالي يتمتع بالمبادرة والتعاون والالتزام بدعم نجاح الفريق من خلال العمل الإداري الفعال والدقيق.
المهام والمسؤوليات
- إدارة التقويمات التنفيذية والفريقية، وجدولة الاجتماعات، وتنسيق حجز الغرف، وإعداد مواد الاجتماعات وجداول الأعمال.
- معالجة وتنظيم المراسلات والبريد الإلكتروني وصناديق البريد المشتركة بدقة واحترافية، وضمان الرد في الوقت المناسب وتصنيفها بشكل مناسب.
- إعداد وصيانة أنظمة حفظ الملفات المنظمة (رقمية وورقية)، وضمان سهولة الوصول إلى المستندات وامتثالها لسياسات الشركة وإجراءاتها.
- دعم إدارة المصروفات من خلال معالجة تقارير المصروفات، والتنسيق مع قسم الحسابات الدائنة، ومتابعة الموافقات وحالة الدفع.
- التنسيق مع البائعين والإدارات الداخلية في الأمور الإدارية، بما في ذلك متابعة الفواتير وأوامر الشراء والتواصل مع البائعين.
- إنشاء وصيانة التقارير وجداول البيانات ووثائق التنظيم باستخدام أدوات Microsoft Office، مع ضمان الدقة والعرض الواضح للمعلومات.
- المساعدة في المشاريع الخاصة والمبادرات الإدارية حسب التكليف، مع إظهار المرونة والالتزام بأهداف المنظمة.
- تقديم دعم يركز على العملاء لأصحاب المصلحة الداخليين والخارجيين، والرد على الاستفسارات ومعالجة الاحتياجات الإدارية بشكل استباقي.
- الحفاظ على السرية واللباقة عند التعامل مع معلومات الشركة الحساسة والاتصالات.
- دعم لوجستيات الاجتماعات، بما في ذلك تنسيق الاجتماعات الافتراضية، وتدوين الملاحظات، وتوثيق المتابعة.
الشروط والمتطلبات
- درجة البكالوريوس وخبرة إدارية ذات صلة لا تقل عن 5 سنوات.
- إجادة اللغة الإنجليزية تحدثاً وكتابة (مهارات تواصل ممتازة).
- مهارات تنظيمية وإدارة وقت قوية مع القدرة على تحديد أولويات المهام المتعددة والمواعيد النهائية.
- اهتمام بالتفاصيل مع القدرة على إنتاج وثائق دقيقة وإكمال المهام بدقة.
- خبرة في التعامل مع المطالب المتعددة والمتغيرة في بيئة سريعة الخطى.
- فهم أساسي لوظائف الدعم الإداري والتنسيق مع البائعين.
- معرفة عملية بهياكل الشركة التنظيمية وسياساتها وإجراءاتها.
- القدرة على العمل بشكل تعاوني مع فرق وأصحاب مصلحة متنوعين.
- المؤهلات المفضلة: خبرة في أنظمة إدارة المستندات مثل SharePoint أو Microsoft Teams، الإلمام بأدوات إدارة الجدولة والتقويم، خبرة في إدارة المصروفات أو تنسيق الحسابات الدائنة، معرفة بتنسيق المشاريع وتتبع الميزانية، خبرة في إدخال البيانات وإدارة قواعد البيانات، إجادة إنشاء العروض التقديمية المرئية أو التصميم الأساسي باستخدام أدوات Microsoft Office، خبرة في بيئة الشركات أو الخدمات المهنية.
المهارات المطلوبة
- إجادة استخدام Microsoft Word، Excel، Outlook، وPowerPoint.
- مهارات تواصل قوية مع القدرة على التواصل الفعال مع العملاء الداخليين والخارجيين.
- التوجه نحو خدمة العملاء ونهج استباقي لدعم احتياجات أصحاب المصلحة.
- قدرة على حل المشكلات وتحديد وحل القضايا الإدارية بشكل مستقل.
- المرونة والقدرة على التكيف مع الأولويات المتغيرة والاحتياجات التنظيمية.
- اللباقة والاحترافية عند التعامل مع المعلومات السرية.
- عقلية شاملة مع الالتزام بدعم بيئة عمل تعاونية.
- نهج موجه نحو الأهداف مع التركيز على تقديم عمل عالي الجودة والتحسين المستمر.
المزايا
تقدم AECOM مزايا شاملة تلبي الاحتياجات المتنوعة لموظفيها، والتي قد تشمل (حسب حالة التوظيف): التأمين الطبي والسن والأسنان، التأمين على الحياة والعجز، إجازات مدفوعة، إجازات غياب، مزايا طوعية، امتيازات، خيارات عمل مرنة، موارد الرفاهية، برنامج مساعدة الموظفين، تأمين السفر للعمل، جوائز تقدير الخدمة، خطة ادخار للتقاعد، وخطة شراء أسهم الموظفين.
عرض النص الأصلي للإعلان
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
Job Description
We're looking for a detail-oriented and organized Administrative Assistant to join our team in Riyadh, Saudi Arabia. In this role, you'll provide essential administrative support to our organization, managing schedules, coordinating communications, and ensuring smooth day-to-day operations. The ideal candidate will be proactive, collaborative, and committed to supporting our team's success through efficient and accurate administrative work.
**Minimum Requirements:**
At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
What Makes AECOM a Great Place To Work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
Job Description
We're looking for a detail-oriented and organized Administrative Assistant to join our team in Riyadh, Saudi Arabia. In this role, you'll provide essential administrative support to our organization, managing schedules, coordinating communications, and ensuring smooth day-to-day operations. The ideal candidate will be proactive, collaborative, and committed to supporting our team's success through efficient and accurate administrative work.
- Manage executive and team calendars, scheduling meetings, coordinating room reservations, and preparing meeting materials and agendas
- Process and organize correspondence, emails, and shared mailboxes with accuracy and professionalism, ensuring timely responses and proper categorization
- Prepare and maintain organized filing systems, both digital and physical, ensuring documents are easily accessible and comply with company policies and procedures
- Support expense management by processing expense reports, coordinating with Accounts Payable, and tracking approvals and payment status
- Coordinate with vendors and internal departments on administrative matters, including invoice tracking, purchase order follow-ups, and vendor communication
- Create and maintain reports, spreadsheets, and organizational documents using Microsoft Office tools, ensuring accuracy and clear presentation of information
- Assist with special projects and administrative initiatives as assigned, demonstrating flexibility and commitment to organizational goals
- Provide customer-focused support to internal and external stakeholders, responding to inquiries and proactively addressing administrative needs
- Maintain confidentiality and discretion when handling sensitive company information and communications
- Support meeting logistics, including virtual meeting coordination, note-taking, and follow-up documentation
**Minimum Requirements:**
- Bachelor's Degree and 5 years of relevant administrative experience
- Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
- Strong organizational and time management skills with ability to prioritize multiple tasks and deadlines
- Excellent written and verbal communication skills in English
- Demonstrated attention to detail with ability to produce accurate documentation and complete tasks thoroughly
- Experience managing multiple and changing demands in a fast-paced environment
- Basic understanding of administrative support functions and vendor coordination
- Working knowledge of company organizational structures, policies, and procedures
- Ability to work collaboratively with diverse teams and stakeholders
- Experience with document management systems such as SharePoint or Microsoft Teams
- Familiarity with scheduling and calendar management tools
- Experience with expense management or accounts payable coordination
- Knowledge of project coordination and budget tracking
- Experience with data entry and database management
- Proficiency in creating visual presentations or basic design using Microsoft Office tools
- Experience in a corporate or professional services environment
- Strong interpersonal skills with ability to communicate effectively with internal and external customers
- Customer service orientation with proactive approach to supporting stakeholder needs
- Problem-solving ability with capacity to identify and resolve administrative issues independently
- Flexibility and adaptability to changing priorities and organizational needs
- Discretion and professionalism when handling confidential information
- Inclusive mindset with commitment to supporting a collaborative team environment
- Goal-oriented approach with focus on delivering quality work and continuous improvement
At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
What Makes AECOM a Great Place To Work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
المصدر: LinkedIn - أُضيفت للموقع في 3 أغسطس 2026