Petromin Corporation تعلن عن وظيفة مسؤول إداري مبيعات الوساطة في مكة جدة

The Job Summary

The Broker Sales Administrator is primarily responsible for administering the broker sales operations; handling contract management, ensuring all agreements with clients are up-to-date and adhere to legal standards; involving meticulous documentation and data management, tracking sales data, and preparing detailed reports to support decision-making processes; liaising between the sales team and other departments, such as finance and logistics, to ensure smooth operation and delivery of broker sale services.

Key Responsibilities / Accountabilities

Sr #

Technical / Job-Specific Competencies

1

Broker Sales Process Administration

• Ensure all broker sales documents, including contracts, order forms, and service agreements, are accurately prepared, stored securely, and readily available for audits or client inquiries.
• Handle the placement and processing of broker sales orders, coordinating between sales, inventory, and logistics teams to ensure timely delivery and fulfilment of client specifications.
• Administer a comprehensive database of broker clients, ensuring records are continuously updated with contact information, purchase history, and client preferences to facilitate personalized service and sales follow-ups.
• Generate detailed monthly and quarterly reports analysing sales performance, client engagement activities, and revenue metrics to inform strategic decision-making and forecast future sales.
• Administer the accurate processing of all financial transactions related to broker sales, including invoicing, payments, and credit control, ensuring compliance with financial policies.
• Administer broker sales activities ensuring full compliance with both local Saudi regulations and international trade laws that impact broker operations.
• Implement systems to systematically collect and analyse feedback from broker clients, using the insights to improve service offerings and address client concerns proactively.
• Regularly review broker sales contracts to ensure they remain up-to-date, compliant, and are renewed on schedule to maintain continuous service and legal integrity.

2

Inventory Oversight for Broker Sales

• Monitor inventory levels to ensure an adequate supply of vehicles for broker sales, using inventory management systems to update stock records and alert sales teams of shortages.
• Conduct comprehensive quarterly audits of the broker inventory to verify the accuracy of stock records and the physical condition of vehicles, addressing any discrepancies immediately.
• Administer the allocation of vehicles to meet specific broker orders, ensuring that the right models and quantities are available as required by clients, optimizing logistics and delivery timelines.
• Administer stock adjustments based on ongoing sales trends, customer demand, and seasonal fluctuations to optimize inventory levels without overstocking or stock outs.
• Prepare detailed inventory reports that provide insights into vehicle availability, status, and turnover rates, helping to guide purchasing decisions and sales strategies.
• Handle the reordering process, liaising with suppliers to ensure timely replenishment of popular models and variations based on sales data and forecasted demand.

3

Client Relations Administration

• Organize regular communication channels with broker clients, including newsletters, status updates, and direct calls, to keep them informed and engaged offerings.
• Coordinate the scheduling of all client-related services, such as vehicle delivery, routine maintenance, and any required repairs, ensuring a seamless client experience.
• Administer contract renewals and updates, ensuring terms are current and reflective of any new negotiations or service changes.
• Promptly address and resolve any issues or complaints from broker clients, maintaining high standards of client service and satisfaction, and documenting outcomes for future reference.

The Job Profile

1

Educational Qualifications

Bachelor’s Degree in Business Administration

2

Professional Certifications

Certified Broker Manager (CFM)

3

Experience

Minimum 3 years of experience in broker sales management or related field

4

Languages Proficiency

Fluency in English & Arabic languages