وظيفة مراقب مستندات لدى IHCC في الرياض

Job Role:

We are looking for an experienced Document Controller with a minimum of 5 years of relevant experience, preferably within a contracting/construction company. The ideal candidate should have strong hands-on experience in document control, project correspondence, document tracking, and Oracle Aconex, including managing and maintaining Aconex document matrices.

Key Responsibilities:

• Manage and control all project documents in accordance with company and project procedures.
• Maintain accurate document registers, logs, transmittals, and document tracking systems.
• Manage incoming and outgoing documents, drawings, technical submittals, RFIs, letters, reports, and other project correspondence.
• Work extensively with Oracle Aconex for document management, distribution, workflow, transmittals, and document tracking.
• Create, update, and maintain Aconex document matrices, ensuring accurate document status, revisions, recipients, and distribution.
• Monitor document workflows and follow up on pending reviews, approvals, comments, and responses.
• Ensure that the latest approved revisions of documents are properly controlled and distributed.
• Coordinate with Engineering, Construction, Procurement, QA/QC, Commercial, Planning, and Project Management teams.
• Maintain proper filing and archiving systems for project records.
• Ensure documents are correctly coded, numbered, named, classified, and uploaded according to project requirements.
• Prepare regular document control reports and status updates.
• Track overdue documents and coordinate with relevant stakeholders to ensure timely action.
• Ensure compliance with project document control procedures, contractual requirements, and client requirements.
• Support project close-out activities, including final document compilation, archiving, and handover.
• Maintain confidentiality and integrity of project documentation.

Required Qualifications & Experience:

• Minimum 5 years of experience in Document Control.
• Previous experience working with a contracting/construction company is required.
• Strong practical experience with Oracle Aconex.
• Proven experience in creating and maintaining Aconex document matrices.
• Good knowledge of document control processes and construction/project documentation.
• Experience handling technical documents, drawings, transmittals, RFIs, submittals, and project correspondence.
• Strong knowledge of Microsoft Office, particularly Excel and Word.
• Good organizational, coordination, and communication skills.
• Strong attention to detail and ability to manage a high volume of documents.
• Ability to work under pressure and meet project deadlines.
• Good command of English, both written and spoken.