PULSE MENA تعلن عن وظيفة مدخل بيانات ومساعد إداري عن بُعد في المدينة المنورة
Data EntryVirtual Assistant Administrator (Remote)
🏢 PULSE MENA
تفاصيل الوظيفة
تعلن شركة PULSE MENا عن توفر وظيفة إدخال بيانات ومساعد إداري افتراضي (عن بعد) في المدينة، السعودية.
نبذة عن الوظيفة
نبحث عن مسؤول إداري متخصص في إدخال البيانات ومساعد افتراضي منظم وموثوق لتقديم الدعم الإداري وإدارة البيانات عن بُعد. يجمع هذا الدور بين إدخال البيانات، المساعدة الافتراضية، إدارة المستندات، الجدولة، إدارة البريد الإلكتروني، البحث عبر الإنترنت، والدعم الإداري العام. المرشح المثالي قادر على العمل بشكل مستقل، ويتواصل بشكل احترافي، ويدير أولويات متعددة بفعالية، مع الحفاظ على دقة عالية في التعامل مع معلومات الشركة.
المهام والمسؤوليات
- إدخال وتحديث وصيانة المعلومات في قواعد البيانات وجداول البيانات وأنظمة CRM والمنصات الرقمية الأخرى بدقة.
- نقل المعلومات من رسائل البريد الإلكتروني والنماذج وملفات PDF والفواتير والمستندات إلى الأنظمة المخصصة.
- مراجعة البيانات المدخلة للتأكد من دقتها واكتمالها واتساقها، وتصحيح السجلات المكررة أو الناقصة أو غير الدقيقة.
- الحفاظ على تنظيم الملفات والمجلدات الإلكترونية، وإنشاء وتحديث جداول Excel وGoogle Sheets.
- إجراء فحوصات روتينية لتنظيف البيانات وضبط الجودة، وإعداد تقارير وملخصات أساسية باستخدام بيانات الشركة.
- إدارة سجلات العملاء والموردين والموظفين والمنتجات والمخزون والعمليات حسب الحاجة، واتباع إجراءات تخزين وحماية المعلومات السرية.
- تقديم دعم إداري افتراضي يومي للمديرين وأعضاء الفريق، بما في ذلك إدارة صناديق البريد الإلكتروني عند التفويض، وصياغة الرسائل والمراسلات الداخلية.
- جدولة المواعيد والاجتماعات والمكالمات الجماعية، وصيانة التقويمات وتقديم تذكيرات بالمواعيد النهائية.
- المساعدة في تحضير الاجتماعات وتنظيم المستندات ذات الصلة، وتدوين ملاحظات الاجتماعات عند الحاجة.
- إجراء أبحاث أساسية عبر الإنترنت وتجميع النتائج في مستندات أو جداول منظمة، والمساعدة في حجوزات السفر وإعداد خطط الرحلات.
- متابعة الطلبات الإدارية الروتينية والمهام المعلقة، والتنسيق بين أعضاء الفريق والعملاء والموردين عند الاقتضاء.
- إعداد وتنسيق وتحرير وتنظيم المستندات والتقارير والعروض التقديمية وجداول البيانات، والحفاظ على أنظمة حفظ الملفات الرقمية لسهولة الوصول.
- معالجة النماذج والطلبات والفواتير والطلبات والمستندات الإدارية الأخرى، وتتبع المواعيد النهائية والمواعيد والمهام والأنشطة الإدارية المستمرة.
- المساعدة في تتبع الفواتير والمصروفات الأساسية عند الحاجة، ودعم وثائق التوظيف والعمليات الإدارية الداخلية الأخرى، وأداء مهام إدارية إضافية يكلف بها من الإدارة.
الشروط والمتطلبات
- شهادة الثانوية العامة أو ما يعادلها؛ يُعد التعليم الإداري أو التجاري الإضافي ميزة.
- خبرة سابقة في إدخال البيانات أو المساعدة الافتراضية أو الإدارة أو دعم المكاتب أو خدمة العملاء أو مجال ذي صلة (مفضلة).
- مهارات قوية في استخدام الحاسوب والإنترنت.
- إتقان استخدام Microsoft Office، خاصة Excel وWord وOutlook.
- خبرة في استخدام Google Workspace (Gmail، Google Docs، Google Sheets، Google Drive، Google Calendar).
- سرعة ودقة في الطباعة، واهتمام ممتاز بالتفاصيل.
- مهارات تنظيمية قوية وإدارة وقت ممتازة.
- قدرة جيدة على التواصل الكتابي والشفهي، والعمل بشكل مستقل في بيئة عن بُعد.
- القدرة على اتباع التعليمات المكتوبة والإجراءات المقررة، وتحديد أولويات المهام المتعددة والوفاء بالمواعيد النهائية.
- نهج مهني تجاه المعلومات السرية والحساسة.
- توفر جهاز كمبيوتر موثوق للعمل الإداري اليومي، واتصال إنترنت مستقر، ومساحة عمل مهنية خالية من المشتتات.
- القدرة على المشاركة في الاجتماعات عبر الفيديو أو الهاتف عند الحاجة، والوصول الموثوق إلى البريد الإلكتروني ومنصات التواصل الخاصة بالشركة خلال ساعات العمل.
- القدرة على الحفاظ على سرية وأمان معلومات الشركة أثناء العمل عن بُعد.
المهارات المطلوبة
- خبرة في أنظمة CRM وإدارة قواعد البيانات.
- معرفة بصيغ Excel المتقدمة (التصفية، الفرز، التحقق من صحة البيانات) وGoogle Sheets.
- إدارة التقويمات والمواعيد وصناديق البريد الإلكتروني.
- البحث عبر الإنترنت، وتنسيق المستندات وإعدادها.
- خدمة العملاء أو التواصل مع العملاء، وتتبع الفواتير والمصروفات.
- استخدام منصات إدارة المشاريع أو المهام، وأنظمة تخزين الملفات السحابية وإدارة المستندات.
- الإلمام بمنصات التعاون عن بُعد مثل Zoom وMicrosoft Teams وSlack.
- الاهتمام بالتفاصيل والدقة، والتنظيم الجيد، والموثوقية في إنجاز المهام.
- مهارات تواصل واضحة ومهنية، والحفاظ على السرية، والمبادرة في تحديد الاحتياجات الإدارية الروتينية.
- القدرة على التكيف مع البرامج والعمليات الجديدة، وحل المشكلات البسيطة ومعرفة متى يجب تصعيد الأمور.
عرض النص الأصلي للإعلان
Job Overview
We are seeking a highly organized, dependable, and detail-oriented Data Entry & Virtual Assistant Administrator to provide remote administrative and data-management support to our growing team.
This position combines data entry, virtual assistance, document management, scheduling, email administration, online research, and general administrative support. The ideal candidate is comfortable working independently, communicates professionally, manages multiple priorities effectively, and maintains a high level of accuracy when handling company information.
As a remote team member, you will play an important role in keeping daily operations organized, ensuring records are accurate, assisting team members with administrative tasks, and helping the business operate efficiently.
Key Responsibilities
Data Entry & Records Management
Experience with any of the following would be beneficial:
Ideal Candidate
The ideal candidate is organized, accurate, trustworthy, proactive, and comfortable working independently. You should be able to receive an assignment, understand the requirements, ask appropriate questions when information is unclear, and complete the work accurately within the required timeframe.
Because this is a remote position, successful candidates should also demonstrate excellent communication skills, reliability, responsiveness, and the ability to manage their working day without continuous supervision.
Key Competencies
Attention to Detail: You carefully review information and notice errors or inconsistencies.
Organization: You can manage multiple documents, emails, appointments, and assignments while keeping information properly organized.
Reliability: You complete assigned responsibilities consistently and meet agreed deadlines.
Communication: You communicate clearly, professionally, and respectfully in written and verbal interactions.
Confidentiality: You understand the importance of protecting company, customer, employee, and financial information.
Initiative: You can identify routine administrative needs and take appropriate action without requiring constant supervision.
Adaptability: You are comfortable learning new software, processes, and administrative procedures.
Problem Solving: You can investigate minor issues, identify missing information, and determine when a matter should be escalated.
Typical Daily Tasks
A typical workday may involve reviewing emails and administrative requests, entering information into company systems, updating spreadsheets, organizing electronic documents, managing appointments, preparing reports, conducting online research, following up on outstanding items, and assisting managers or other team members with administrative duties.
Priorities may change throughout the day, so the ability to remain organized while handling multiple responsibilities is important.
Remote Work Requirements
Candidates Should Have
The Successful Candidate Will Be Expected To
We are committed to maintaining an inclusive and professional workplace. Employment decisions are based on qualifications, experience, skills, performance, and legitimate business requirements. All qualified candidates will receive consideration in accordance with applicable employment laws.
How to Apply
Interested candidates should submit an updated resume/CV outlining relevant experience in data entry, virtual assistance, administration, customer service, or remote work.
Applicants are encouraged to highlight their experience with Microsoft Excel, Google Sheets, email and calendar management, CRM systems, document processing, online research, and remote collaboration tools.
We are looking for a dependable professional who can work independently, maintain accurate records, communicate effectively, and provide reliable administrative support to our remote team.
We are seeking a highly organized, dependable, and detail-oriented Data Entry & Virtual Assistant Administrator to provide remote administrative and data-management support to our growing team.
This position combines data entry, virtual assistance, document management, scheduling, email administration, online research, and general administrative support. The ideal candidate is comfortable working independently, communicates professionally, manages multiple priorities effectively, and maintains a high level of accuracy when handling company information.
As a remote team member, you will play an important role in keeping daily operations organized, ensuring records are accurate, assisting team members with administrative tasks, and helping the business operate efficiently.
Key Responsibilities
Data Entry & Records Management
- Accurately enter, update, and maintain information in company databases, spreadsheets, CRM systems, and other digital platforms.
- Transfer information from emails, forms, PDFs, invoices, documents, and other sources into designated systems.
- Review entered information for accuracy, completeness, and consistency.
- Identify and correct duplicate, incomplete, outdated, or inaccurate records.
- Maintain organized electronic files and folders.
- Create and update Excel and Google Sheets spreadsheets.
- Perform routine data-cleaning and quality-control checks.
- Prepare basic reports and summaries using company data.
- Maintain customer, supplier, employee, product, inventory, or operational records as required.
- Follow established procedures for storing, protecting, and managing confidential information.
- Provide day-to-day virtual administrative support to managers and team members.
- Manage and organize email inboxes when authorized.
- Draft routine emails, correspondence, and internal communications.
- Schedule appointments, meetings, and conference calls.
- Maintain calendars and provide reminders for important appointments and deadlines.
- Assist with meeting preparation and organize relevant documents.
- Take and organize meeting notes when required.
- Conduct basic online research and compile findings into organized documents or spreadsheets.
- Assist with travel research, reservations, and itinerary preparation when required.
- Follow up on routine administrative requests and outstanding tasks.
- Coordinate information between team members, customers, vendors, and other contacts when appropriate.
- Prepare, format, edit, and organize documents, reports, presentations, and spreadsheets.
- Maintain digital filing systems so documents can be located quickly.
- Process forms, applications, invoices, orders, or other administrative documents.
- Assist with customer and client record management.
- Track deadlines, appointments, assignments, and ongoing administrative activities.
- Assist with basic invoice and expense tracking where required.
- Support onboarding documentation and other internal administrative processes.
- Perform additional administrative duties assigned by management.
- High school diploma or equivalent; additional administrative or business education is an advantage.
- Previous experience in data entry, virtual assistance, administration, office support, customer service, or a related role is preferred.
- Strong computer and internet skills.
- Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
- Experience with Google Workspace, including Gmail, Google Docs, Google Sheets, Google Drive, and Google Calendar.
- Fast and accurate typing skills.
- Excellent attention to detail.
- Strong organizational and time-management skills.
- Good written and verbal communication abilities.
- Ability to work independently in a remote environment.
- Ability to follow written instructions and established procedures.
- Ability to prioritize multiple assignments and meet deadlines.
- Professional approach to confidential and sensitive information.
Experience with any of the following would be beneficial:
- CRM and database-management systems.
- Microsoft Excel formulas, filtering, sorting, and data validation.
- Google Sheets.
- Calendar and appointment management.
- Email and inbox management.
- Online research.
- Document formatting and preparation.
- Customer service or client communication.
- Invoice and expense tracking.
- Project or task-management platforms.
- Cloud-based file storage and document-management systems.
- Zoom, Microsoft Teams, Slack, or similar remote collaboration platforms.
Ideal Candidate
The ideal candidate is organized, accurate, trustworthy, proactive, and comfortable working independently. You should be able to receive an assignment, understand the requirements, ask appropriate questions when information is unclear, and complete the work accurately within the required timeframe.
Because this is a remote position, successful candidates should also demonstrate excellent communication skills, reliability, responsiveness, and the ability to manage their working day without continuous supervision.
Key Competencies
Attention to Detail: You carefully review information and notice errors or inconsistencies.
Organization: You can manage multiple documents, emails, appointments, and assignments while keeping information properly organized.
Reliability: You complete assigned responsibilities consistently and meet agreed deadlines.
Communication: You communicate clearly, professionally, and respectfully in written and verbal interactions.
Confidentiality: You understand the importance of protecting company, customer, employee, and financial information.
Initiative: You can identify routine administrative needs and take appropriate action without requiring constant supervision.
Adaptability: You are comfortable learning new software, processes, and administrative procedures.
Problem Solving: You can investigate minor issues, identify missing information, and determine when a matter should be escalated.
Typical Daily Tasks
A typical workday may involve reviewing emails and administrative requests, entering information into company systems, updating spreadsheets, organizing electronic documents, managing appointments, preparing reports, conducting online research, following up on outstanding items, and assisting managers or other team members with administrative duties.
Priorities may change throughout the day, so the ability to remain organized while handling multiple responsibilities is important.
Remote Work Requirements
Candidates Should Have
- A reliable computer suitable for daily administrative work.
- Stable and dependable internet access.
- A professional and distraction-controlled workspace.
- Ability to participate in video or telephone meetings when required.
- Reliable access to email and company communication platforms during scheduled working hours.
- Ability to maintain the confidentiality and security of company information while working remotely.
The Successful Candidate Will Be Expected To
- Maintain a high level of data-entry accuracy.
- Complete assignments within established deadlines.
- Respond to internal communications in a timely and professional manner.
- Maintain organized and accurate company records.
- Protect confidential information.
- Keep managers informed about task progress and potential delays.
- Demonstrate consistent attendance and reliability.
- Follow company policies and remote-working procedures.
- Maintain professional standards when communicating with customers, colleagues, and external contacts.
- Competitive compensation.
- 100% remote working opportunity.
- Flexible working arrangements where applicable.
- Training on company systems and procedures.
- Supportive and collaborative remote work environment.
- Opportunities for professional development.
- Potential for increased responsibilities and career advancement.
- Paid time off and employee benefits for eligible positions.
We are committed to maintaining an inclusive and professional workplace. Employment decisions are based on qualifications, experience, skills, performance, and legitimate business requirements. All qualified candidates will receive consideration in accordance with applicable employment laws.
How to Apply
Interested candidates should submit an updated resume/CV outlining relevant experience in data entry, virtual assistance, administration, customer service, or remote work.
Applicants are encouraged to highlight their experience with Microsoft Excel, Google Sheets, email and calendar management, CRM systems, document processing, online research, and remote collaboration tools.
We are looking for a dependable professional who can work independently, maintain accurate records, communicate effectively, and provide reliable administrative support to our remote team.
المصدر: LinkedIn - أُضيفت للموقع في 21 أغسطس 2026
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