ARX | smart minds تعلن عن وظيفة مراقب وثائق أول في المدينة المنورة

ARX is a global network of specialists in engineering, design, and architecture. Our team offers 360-degree consulting, project management, and technical services in:

airports, bridges, buildings, cableways,

digital innovation, environment, equipment,

geology, geotechnics, hydropower, metros,

nuclear plants, oil & gas, pipelines, ports,

railways, river engineering, roads, traffic,

tunnels, and water/wastewater treatment.

With offices across Europe, North and South America, Asia, Africa, and Oceania, our agile task force combines global expertise with local know-how. The result is our uniquely "glocal" approach, which allows us to meet the specific needs of each community while incorporating international best practices. At ARX, smart minds strive for a sustainable future, transforming communities one innovative project at a time.

People are the heart and soul of ARX. We are a home for innovators, visionaries, and experts to develop talents, launch careers, and collaborate with fellow specialists. ARX values individuals. Believing their brilliance and determination will provide solutions to tomorrow's challenges, we welcome professionals who will both benefit from and enrich our team.

ARX marks a significant expansion into the Middle East with its offices in UAE and KSA. This underscores our dedication to innovation and engineering excellence, bolstering our position in the dynamic GCC market.

For our office in Madinah, Kingdom of Saudi Arabia, we are looking for

Senior Document Controller - 100% (m/f)

The Ideal Candidate will have strong experience establishing, administering, and maintaining document-control and correspondence-management systems for large engineering, construction, hospitality, mixed-use, infrastructure, or development programmes. The candidate should be able to take ownership of the complete document archive, manage incoming and outgoing correspondence, control registers and workflows, ensure information is correctly recorded and distributed, and provide reliable document-management support to engineering and project teams.

Responsibilities:

• Establish, maintain, and administer the project document-control system, correspondence workflow, filing structure, and document archive.
• Receive, register, classify, distribute, file, and track incoming and outgoing documents, correspondence, drawings, reports, submittals, RFIs, transmittals, and technical records.
• Maintain accurate document registers, correspondence logs, transmittal logs, drawing registers, submittal registers, revision records, and distribution matrices.
• Control document numbering, revision status, metadata, naming conventions, suitability codes, review status, superseded records, and archive integrity.
• Manage document workflows in ACONEX, SharePoint, ACC, or other EDMS/CDE platforms, ensuring documents reach the correct reviewers and approvers on time.
• Monitor overdue workflows, pending responses, missing attachments, incorrect document coding, distribution gaps, and correspondence requiring follow-up.
• Support the Engineering Manager and multidisciplinary engineering team by retrieving records, preparing document status reports, and maintaining traceable audit trails.
• Check documents for completeness, correct references, revision accuracy, transmittal consistency, and compliance with project document-control procedures before issue.
• Coordinate with client representatives, consultants, contractors, subcontractors, internal teams, and document-control counterparts to maintain efficient information flow.
• Support handover, close-out, archiving, as-built records, final documentation packages, and lessons learned related to document management.

Requirements:

• Diploma or bachelor's degree in Business Administration, Document Management, Engineering Administration, Information Management, or a related discipline.
• Minimum 8 to 12 years of document-control experience, including senior document-control responsibility on major engineering, construction, hospitality, mixed-use, infrastructure, or development projects.
• Advanced working knowledge of ACONEX is strongly preferred; experience with SharePoint, ACC, BIM 360, or other EDMS/CDE platforms is an advantage.
• Strong understanding of document registers, correspondence logs, transmittals, revision control, metadata, workflows, distribution matrices, audit trails, and archive management.
• Experience supporting engineering teams with RFIs, submittals, drawings, design comments, reports, minutes of meeting, technical correspondence, and close-out documentation.
• Ability to work independently, take ownership of the document-control function, and maintain accurate records under high-volume site-based conditions.
• Excellent attention to detail, filing discipline, confidentiality, follow-up capability, and document-quality checking skills.
• Proficiency in Microsoft Excel, Word, Outlook, PDF tools, and document-control reporting.
• Excellent written and verbal English, with the ability to communicate professionally with engineers, managers, contractors, consultants, and client-side stakeholders.
• Middle East project experience is preferred; KSA experience is an advantage.

We Offer:

• Opportunity to collaborate with a forward-thinking, synergistic, and innovative team.
• Exposure to cutting-edge projects driving Middle East / North African regions development.
• Personalized professional growth and developmental avenues tailored to your career aspirations.

If you would you like to join our highly motivated and very successful team please send us your complete application!