ARX | smart minds تعلن عن وظيفة مهندس تنسيق وإعداد تقارير PMO في المدينة المنورة

ARX is a global network of specialists in engineering, design, and architecture. Our team offers 360-degree consulting, project management, and technical services in:

airports, bridges, buildings, cableways,

digital innovation, environment, equipment,

geology, geotechnics, hydropower, metros,

nuclear plants, oil & gas, pipelines, ports,

railways, river engineering, roads, traffic,

tunnels, and water/wastewater treatment.

With offices across Europe, North and South America, Asia, Africa, and Oceania, our agile task force combines global expertise with local know-how. The result is our uniquely "glocal" approach, which allows us to meet the specific needs of each community while incorporating international best practices. At ARX, smart minds strive for a sustainable future, transforming communities one innovative project at a time.

People are the heart and soul of ARX. We are a home for innovators, visionaries, and experts to develop talents, launch careers, and collaborate with fellow specialists. ARX values individuals. Believing their brilliance and determination will provide solutions to tomorrow's challenges, we welcome professionals who will both benefit from and enrich our team.

ARX marks a significant expansion into the Middle East with its offices in UAE and KSA. This underscores our dedication to innovation and engineering excellence, bolstering our position in the dynamic GCC market.

For our office in Madinah, Kingdom of Saudi Arabia, we are looking for

PMO / Reporting & Coordination Engineer - 100% (m/f)

The Ideal Candidate will have practical experience supporting engineering management, coordination, follow-up, reporting, and action close-out on large building, hospitality, mixed-use, infrastructure, or construction programmes. This is a hands-on coordination and reporting role rather than a senior planning position. The candidate should be proactive, organized, confident in communicating with engineers, designers, contractors, subcontractors, and project stakeholders, and able to understand technical discussions well enough to capture decisions, identify required actions, track responsibilities, and follow matters through to closure.

Responsibilities:

• Support the Engineering Manager and multidisciplinary engineering team with daily coordination, follow-up, reporting, and action tracking.
• Maintain engineering action trackers, deliverables logs, meeting action registers, issue registers, RFI/design-query trackers, submittal trackers, and follow-up dashboards.
• Attend engineering coordination meetings, capture clear minutes, record decisions and action owners, and monitor agreed actions through to timely closure.
• Follow up with discipline engineers, designers, contractors, subcontractors, and other stakeholders to obtain responses, updates, approvals, and pending technical inputs.
• Prepare concise daily, weekly, and monthly engineering progress reports, coordination summaries, dashboard inputs, look-ahead updates, and management briefing notes.
• Identify overdue actions, blocked items, missing information, conflicting responses, and coordination risks, and escalate them clearly to the Engineering Manager.
• Support coordination of engineering deliverables, design comments, technical submissions, workshop outputs, correspondence responses, and close-out evidence.
• Review technical discussion notes and project correspondence sufficiently to understand what is required, who owns the action, and what timeframe applies.
• Coordinate with document control to ensure engineering records, minutes, trackers, reports, and correspondence references are accurate, traceable, and up to date.
• Promote disciplined communication, timely follow-up, accurate reporting, and clear information flow across the engineering-management function.

Requirements:

• Bachelor's degree in Engineering, Construction Management, Project Management, Architecture, or a related discipline.
• Minimum 3 to 5 years of experience in project coordination, engineering coordination, PMO support, reporting, or technical-office roles on major building, hospitality, mixed-use, infrastructure, or construction projects.
• Strong ability to follow up independently, track open actions, coordinate responses, and drive matters from identification to closure.
• Good understanding of engineering deliverables, design reviews, RFIs, submittals, meeting actions, technical correspondence, and multidisciplinary coordination workflows.
• Proficiency in Microsoft Excel, Word, PowerPoint, Outlook, and project reporting tools; Power BI or dashboard reporting experience is an advantage.
• Working knowledge of ACONEX, SharePoint, ACC, or similar document-management / CDE platforms is preferred.
• Awareness of planning tools such as Primavera P6 or Microsoft Project is useful, but this is not a senior planning role.
• Excellent written and verbal English, with the confidence to communicate with engineers, designers, contractors, subcontractors, and client-side stakeholders.
• Strong organizational skills, attention to detail, professional persistence, and the ability to manage multiple deadlines in a site-based environment.
• Middle East project experience is preferred; KSA experience is an advantage.

We Offer:

• Opportunity to collaborate with a forward-thinking, synergistic, and innovative team.
• Exposure to cutting-edge projects driving Middle East / North African regions development.
• Personalized professional growth and developmental avenues tailored to your career aspirations.

If you would you like to join our highly motivated and very successful team please send us your complete application!