وظيفة مدير مكتب ومساعد تنفيذي - عقد 5 أشهر شاغرة لدى Neuberger في السعودية
Office Manager & Executive Assistant-5 Month Contract
تفاصيل الوظيفة
تعلن شركة Neuberger، وهي مؤسسة استثمارية رائدة تأسست عام 1939 وتمتلك مكاتب في 40 مدينة حول العالم، عن توفر وظيفة مدير مكتب ومساعد تنفيذي (عقد لمدة 5 أشهر) في مكتبها بالرياض، المملكة العربية السعودية.
المهام والمسؤوليات
- تقديم الدعم الإداري لأعضاء الفريق، بما في ذلك ضمان تسجيل تقارير الاجتماعات بدقة على نظام Salesforce.
- إدارة وتحديث جداول المواعيد لأعضاء الفريق والتأكد من تضمين تفاصيل الاجتماعات واللوجستيات والملاحظات.
- جدولة الاجتماعات الداخلية والخارجية والمكالمات الجماعية، وتنسيق حجوزات الغرف ووجبات الغداء والترتيبات ذات الصلة.
- تغطية المكالمات الهاتفية للفريق عند الحاجة، والرد على المكالمات الحساسة وتصفيتها وتحويلها مع إيصال الرسائل الدقيقة.
- تقديم تغطية مؤقتة للمساعدين التنفيذيين الآخرين في الفريق عند الضرورة.
- تنسيق ترتيبات السفر بما في ذلك حجوزات الطيران والفنادق والمواصلات البرية.
- العمل كنقطة اتصال رئيسية لجولات منطقة الشرق الأوسط وشمال أفريقيا (MENA) بما في ذلك جداول الأعمال واللوجستيات والتأشيرات ومتطلبات الزوار.
- التنسيق المسبق لكامل احتياجات زيارات العملاء والتعاون مع الأقسام الداخلية.
- إدارة سجل اجتماعات الشركاء السنوية والمؤتمرات الصناعية الأخرى، وتسجيل أعضاء الفريق في المؤتمرات والمناسبات مع تنسيق اللوجستيات.
- معالجة النفقات التجارية للفريق والتسوية الشهرية لكشوف حسابات البطاقات الائتمانية للشركة.
- التنسيق مع المطابع الداخلية أو الخارجية لأعمال الطباعة حسب الحاجة، وصيانة مستلزمات المكتب وإدارة موردي المكاتب وخدمات المرافق والضيافة والتدبير المنزلي.
- العمل كنقطة اتصال رئيسية لشؤون المكتب بما في ذلك المرافق والتواصل مع المالك والتصاريح والصيانة المستمرة، وضمان تشغيل مكتب الرياض بشكل كامل.
- التنسيق مع قسم تقنية المعلومات لإعداد مؤتمرات الفيديو أو أي أمور تتطلب دعمًا تقنيًا، والمساعدة في أرشفة المكتب السنوية.
- العمل كنقطة اتصال لمكتب الرياض في الأمور اليومية للموارد البشرية، ودعم توظيف الموظفين الجدد، وإدارة البوابات المحلية مثل Qiwa و GOSI بما في ذلك العقود والتجديدات ومتابعة الموظفين، وتنسيق طلبات تأشيرات الموظفين ووثائق السفر المطلوبة.
الشروط والمتطلبات
- خبرة سابقة كمساعد تنفيذي أو مساعد دعم أو في دور مشابه داخل قطاع الخدمات المالية.
- القدرة على العمل بفاعلية في بيئة سريعة الخطى.
- القدرة على التعامل بثقة واحترافية مع كبار المسؤولين في المؤسسة.
- مهارات تنظيمية ممتازة مع مستوى عالٍ من الاهتمام بالتفاصيل.
- مهارات قوية في إدارة الوقت والقدرة على ترتيب أولويات المهام المتعددة بكفاءة.
- المرونة والقدرة على التكيف مع المهام المتغيرة والمتعددة.
- نهج استباقي لمتابعة التفاصيل وتوقع المشكلات وإغلاق الطلبات.
- أسلوب ممتاز في التعامل الهاتفي والشخصي مع تركيز قوي على خدمة العملاء في بيئة عمل متطلبة.
- حسن التقدير والسرية عند التعامل مع المعلومات الحساسة.
- روح الفريق مع القدرة على العمل بشكل مستقل بتوجيه بسيط.
- إجادة استخدام Microsoft Office (Excel, Word, PowerPoint, Outlook).
- يجب أن يكون المتقدم مخولاً ولديه الحق في العمل في المملكة العربية السعودية دون الحاجة إلى كفالة حالية أو مستقبلية.
عرض النص الأصلي للإعلان
About Neuberger
Neuberger was founded in 1939 to do one thing: deliver compelling investment results for our clients over the long term. This remains our singular purpose today, driven by a culture rooted in deep fundamental research, the pursuit of investment insight and continuous innovation on behalf of clients, and facilitated by the free exchange of ideas across the organization.
As a private, independent, employee-owned investment manager, Neuberger is structurally aligned with the long-term interests of our clients. We have no external parent or public shareholders to serve, nor other lines of business to distract us from our core mission, and with our employees and their families invested alongside our clients - plus 100% of employee deferred cash compensation directly linked to team and firm strategies - we are truly in this together.
From offices in 40 cities worldwide, Neuberger manages a range of equity, fixed income, private equity and hedge fund strategies on behalf of institutions, advisors and individual investors worldwide. With more than 700 investment professionals and more than 2,900 employees in total, Neuberger has built a diverse team of individuals united in their commitment to client outcomes and investment excellence. Our culture has afforded us enviable retention rates among our senior investment staff and has earned us citations in the top-ranked firms (among those with 1,000 or more employees) in the Pensions & Investments “Best Places to Work in Money Management” survey each year since 2013.
For more information, please visit our website at www.neuberger.com.
Position Overview
We are seeking an experienced Office Manager & Executive Assistant to join us on a 5-month contract.
You will be a strong team player with exceptional interpersonal and communication skills, along with the ability to demonstrate initiative - proactively anticipating the needs of your client base.
Primary Responsibilities
Administrative & Team Support
Neuberger is an equal opportunity employer. The Firm and its affiliates do not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact onlineaccommodations@nb.com.
Learn about the Applicant Privacy Notice.
Neuberger was founded in 1939 to do one thing: deliver compelling investment results for our clients over the long term. This remains our singular purpose today, driven by a culture rooted in deep fundamental research, the pursuit of investment insight and continuous innovation on behalf of clients, and facilitated by the free exchange of ideas across the organization.
As a private, independent, employee-owned investment manager, Neuberger is structurally aligned with the long-term interests of our clients. We have no external parent or public shareholders to serve, nor other lines of business to distract us from our core mission, and with our employees and their families invested alongside our clients - plus 100% of employee deferred cash compensation directly linked to team and firm strategies - we are truly in this together.
From offices in 40 cities worldwide, Neuberger manages a range of equity, fixed income, private equity and hedge fund strategies on behalf of institutions, advisors and individual investors worldwide. With more than 700 investment professionals and more than 2,900 employees in total, Neuberger has built a diverse team of individuals united in their commitment to client outcomes and investment excellence. Our culture has afforded us enviable retention rates among our senior investment staff and has earned us citations in the top-ranked firms (among those with 1,000 or more employees) in the Pensions & Investments “Best Places to Work in Money Management” survey each year since 2013.
For more information, please visit our website at www.neuberger.com.
Position Overview
We are seeking an experienced Office Manager & Executive Assistant to join us on a 5-month contract.
You will be a strong team player with exceptional interpersonal and communication skills, along with the ability to demonstrate initiative - proactively anticipating the needs of your client base.
Primary Responsibilities
Administrative & Team Support
- Provide administrative support for members of the team
- Ensure meeting reports are accurately logged on Salesforce
- Maintain, organize, and review calendar entries for team members, ensuring they remain fully updated with accurate meeting details, logistics, and notes
- Schedule internal and external meetings and conference calls; coordinate room bookings, luncheons, and related arrangements
- Provide phone coverage for the team as needed; answer, screen, and route a high volume of time-sensitive calls, communicating accurate and detailed messages
- Provide temporary cover for other team Executive Assistants as necessary
- Coordinate travel arrangements, including flights, hotels, and ground transportation
- Act as the main point of contact for MENA roadshows, including agendas, logistics, schedules, visas, and visitor requirements
- Anticipate the full range of needs for client visits and coordinate internally as appropriate
- Maintain and manage the log of annual general partner meetings and other industry conferences
- Register team members for conferences and events, coordinating all associated logistics
- Serve as a key liaison for the team with internal groups and support areas across the firm
- Process business expenses for the team and perform monthly reconciliation of corporate card statements
- Coordinate print jobs with internal or external printers, as applicable
- Maintain office supplies and manage multiple office vendors and service providers, including facilities management, hospitality, and housekeeping
- Act as the main point of contact for office-related matters, including facilities, landlord communication, permits, and ongoing maintenance
- Ensure the Riyadh office remains fully operational, coordinating any office setup or operational requirements
- Liaise with IT on video conference setups or other matters requiring IT support
- Assist with yearly office archiving
- Act as the Riyadh office point of contact for day-to-day HR matters
- Support the onboarding of new employees
- Manage local portals such as Qiwa and GOSI, including contracts, renewals, and employee follow-ups
- Coordinate employee visa applications and required travel documentation
- Experience as an Executive Assistant, Support Assistant, or in another relevant role within the financial services industry
- Ability to perform effectively in a fast-paced environment
- Ability to work confidently and professionally with senior-level individuals across the firm
- Excellent organizational skills, with a high level of attention to detail
- Strong time management skills, with the ability to prioritize multiple tasks efficiently
- Resourceful and adaptable, able to manage multiple and changing priorities
- Proactive approach to following up on details, anticipating issues, and closing out requests
- Excellent phone and in-person manner, with a strong customer service focus in a demanding work environment
- Sound judgment and discretion when handling confidential information
- Team-oriented, while also capable of working independently with minimal guidance
- Proficient in Microsoft Office (Excel, Word, PowerPoint, and Outlook)
Neuberger is an equal opportunity employer. The Firm and its affiliates do not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact onlineaccommodations@nb.com.
Learn about the Applicant Privacy Notice.
المصدر: LinkedIn - أُضيفت للموقع في 9 سبتمبر 2026
رقم الإعلان لدى المصدر: 4463864547
رقم الإعلان لدى المصدر: 4463864547