وظيفة سكرتير شركة شاغرة في الرياض لدى جهة غير معلنة

About the Role

We are looking for an experienced Company Secretary to join our team. The role will serve as the governance professional who will ensure that the business complies with legal and regulatory rules and helps the board of directors operate effectively. This role is open to any nationality.

Key Responsibilities

• Organizing board meetings and annual general meetings (AGMs), preparing agendas, and recording accurate meeting minutes.
• Corporate Governance: Advising the board of directors on their legal duties, corporate rules, and best practices.
• Communication Link: Acting as the main point of contact between the board, shareholders, regulators, and stakeholders.
• Record Keeping: Maintaining statutory registers, including lists of shareholders, directors, and company charges.
• Legal Compliance: Filing statutory reports, annual returns, and financial documents with relevant government authorities.
• Keep a record of the minutes of each Board meeting and the following should be meticulously prepared and shall be documented, at a minimum:

--- the location, date, start time, and adjournment time of the meeting;

--- the names of attending and absent Board members;

--- the names and titles or roles of any external attendees, including internal personnel such as senior management and external parties such as auditors or advisors;

--- a comprehensive summary of discussions, deliberations, resolutions adopted, voting outcomes, and any member reservations, including the rationale for such reservations.

• The minutes shall be signed by all attendees, duly verified, and preserved in a designated, organized, and secure record.

• All reports submitted to the Board, along with reports generated or disseminated by the Board, shall be appropriately retained and archived in accordance with applicable laws and internal policies.

• Board members shall receive advance notice of meeting schedules sufficient to ensure adequate preparation and attendance.

• Prior to meetings, Board members shall be provided with the agenda, working papers, supporting documentation, and relevant information, including any additional documents or data reasonably requested by any Board member concerning agenda items.

• Board members shall adhere to the procedures, charters, and governance frameworks ratified by the Board from time to time.

• Draft minutes of Board meetings shall be circulated to Board members for review and commentary prior to their finalization and official signing.

• Board members shall have full, immediate, and unrestricted access to copies of the approved minutes, as well as relevant information and documents pertaining to the Company, subject to applicable confidentiality requirements.

• A disclosure register for Board members and executive management shall be maintained and managed in compliance with applicable governance standards and regulatory obligations.

• A formal monitoring mechanism, approved by the Board, shall be established to oversee the implementation of Board resolutions and recommendations, with periodic reporting provided to the Board.

• The Secretary shall perform any additional duties or responsibilities as assigned by the Chairman of the Board from time to time.

Requirements

• Bachelor's degree holder
• Minimum of 5 years of secretarial and administrative experience
• Excellent communication, stakeholder management, and interpersonal skills.
• Proficiency in Microsoft Office.