By Practice تعلن عن وظيفة مساعد تنفيذي في جدة

• Manage the Managing Director’s calendar, meetings, and priorities.
• Monitor emails, assignments, and commitments and ensure timely follow-up.
• Create and track tasks in the ERP system through completion.
• Coordinate meetings, prepare agendas and minutes, and follow up on action items.
• Coordinate with team members, clients, and external stakeholders.
• Follow up on documents, approvals, deadlines, and outstanding matters.
• Identify potential delays or risks early and escalate matters requiring the Managing Director’s decision.
• Maintain accurate documentation and strict confidentiality.
  

• Excellent organization and follow-up skills.
• A proactive mindset with the ability to take ownership.
• Strong ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Professional communication with clients and team members.
• Proficiency in Microsoft 365, particularly Outlook, Excel, Word, and Teams.
• Ability to work with ERP and task-management systems.
• Good command of English.
• High level of professionalism, discretion, and confidentiality.
  

This is not a traditional secretarial position.

We are looking for someone who can act as the Managing Director’s executive support partner-turning instructions into clear actions, following up until completion, coordinating across multiple parties, and escalating only matters that require the Managing Director’s decision or direct involvement.

• Tasks and commitments are completed on time.
• No overdue task goes unnoticed or without early escalation.
• Meetings and decisions are properly followed through.
• The Managing Director receives the right information at the right time.
• Routine follow-ups are handled independently without requiring the Managing Director to chase updates.

If you are highly organized, proactive, detail-oriented, and enjoy taking ownership and closing tasks, we would be pleased to hear from you.