وظيفة سكرتير شاغرة لدى سابل بمدينة الرياض

Secretary

SABIL | سابل Riyadh, Saudi Arabia (On-site)

Secretary | HQ Office - Riyadh, Saudi Arabia

About the Role:

Support SABIL’ Executives by providing administrative assistance and facilitating seamless communication and coordination between the executive office and internal/external stakeholders. Ensure efficient operations of the executive office, managing the executive's schedule, handling confidential information with discretion, and facilitating the flow of information within the organization.

Executive Office Management

• Streamline the executive’s calendar by efficiently scheduling appointments and coordinating meetings, ensuring a seamless process and enhanced time management for the executive.
• Plan and execute Very Important Person (VIP) events, managing logistics and special requirements, resulting in successful and well-coordinated events that reflect positively on the organization.
• Coordinate executive site visits, handling arrangements such as flights, ground transportation, accommodations, and meeting room setup, to ensure that the visits are organized and conducted smoothly, contributing to a positive and professional image.
• Lead general office administration tasks, including monitoring of supply inventory levels, managing office equipment, etc.
• Guarantee exceptional and courteous interactions with visitors and stakeholders, fostering positive relationships and maintaining a professional atmosphere within the organization to contribute to a positive and welcoming environment for all stakeholders involved.

Executive Support

• Demonstrate accuracy and attention to detail in completing expense reports, contributing to streamlined financial processes.
• Compose and prepare confidential correspondence with precision, maintaining the integrity of sensitive information.
• Arrange complex travel plans, itineraries, and agendas with a keen eye for detail and compile necessary documents for travel-related meetings, facilitating seamless business travel experiences.
• Plan, coordinate, and enforce adherence to the executive’s schedule while acting as a "gatekeeper" and "gateway," creating win-win situations for direct access to the executive’s time and office.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature to determine appropriate courses of action, referrals, or responses.
• Provide a bridge for smooth communication between the executive office and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the executive’s ability to effectively lead their department.
• Maintain and organize executive files, records, and documents, ensuring accessibility and confidentiality.
• Prioritize conflicting needs, handling matters expeditiously and proactively and follow through on projects to successful completion.

Continuous Improvement

• Assist with the identification of opportunities for continuous improvement of SABIL systems, processes, and practices considering ‘international best practice’, improvement of financial processes, cost optimization, and efficiency improvement.

Qualifications/Requirements:

Required:

Knowledge and Experience

• Recent Graduate Or Up to 6 years of experience is required in a similar role.
• Fluency in English (written and spoken)
• Proficient in Microsoft programs(Word, Excel,etc)

Education

• Diploma’s degree Or Bachelor’s degree in business administration, or any business-related discipline.

• Skills
• Executive Administrative Assistance
• English
• Microsoft Excel
• Microsoft Word
• Microsoft Office
• Coordinating Meetings
• Attention to Detail
• Appointment Scheduling
• Efficiency Optimization
• Office Equipment