وظيفة سكرتير قانوني شاغرة لدى Tandem Search بمدينة الرياض

Position Summary

We are seeking an experienced and detail-oriented Legal Secretary (Saudi national, female) to provide comprehensive administrative and secretarial support to attorneys and paralegals in our Saudi Arabia office. The successful candidate will be fluent in both English and Arabic, familiar with US and international law firm practices, and comfortable working within the local regulatory and cultural environment.

Key Responsibilities

• Provide day-to-day administrative and secretarial support to assigned partners, associates, and paralegals
• Prepare, format, proofread, and edit legal documents, correspondence, memoranda, and presentations in both English and Arabic
• Manage attorneys' calendars, schedule meetings, coordinate travel arrangements, and organize video/conference calls across time zones
• Open, maintain, and close client files in accordance with firm policies and conflict-check procedures
• Prepare and submit time entries, expense reports, and billing support in the firm's timekeeping system
• Coordinate with the Dubai, London, New York, or other regional offices as needed on cross-border matters
• Liaise with Saudi government bodies, notaries, and courts for document filing, attestation, and translation as required
• Handle incoming and outgoing correspondence, including drafting routine letters and managing document distribution
• Organize and maintain physical and electronic filing systems, ensuring compliance with document retention policies
• Assist with the coordination of client meetings, closings, and firm events
• Maintain strict confidentiality regarding client and firm matters
• Provide backup support to other secretaries/assistants during absences or peak workload periods

Qualifications

Required:

• Minimum 3-5 years of experience as a legal secretary, preferably within a US, UK, or international law firm
• Fluency in English and Arabic (written and spoken) - bilingual correspondence and translation support required
• Strong proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint); experience with document management systems (e.g., iManage, NetDocuments) and timekeeping software (e.g., Aderant, Elite, Intapp) preferred
• Excellent typing speed and accuracy in both English and Arabic
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Professional demeanor and discretion in handling confidential information
• Saudi national (female) - required, per firm hiring policy and Saudization (Nitaqat) requirements

Preferred:

• Diploma or degree in Legal Studies, Business Administration, or related field
• Prior experience supporting corporate, banking, or litigation practice groups
• Familiarity with Saudi court and government filing procedures (Najiz, Ministry of Commerce, etc.)
• Notary/attestation coordination experience

Skills & Competencies

• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Ability to work under pressure and manage competing deadlines
• Strong interpersonal skills and cultural sensitivity
• Proactive, self-motivated, and able to work independently as well as part of a team