كلية البترجي للعلوم الطبية والتكنولوجيا تعلن عن وظيفة مدير إداري في المدينة المنورة

The Administrative Manager oversees the day-to-day administrative operations of the college, ensuring efficient processes, effective resource utilization, and high-quality support for students, faculty, and staff. The role provides leadership across administration, support services, maintenance, and safety functions while ensuring compliance with institutional policies and regulatory requirements.

Administrative Leadership & Operations

• Lead and manage administrative teams, ensuring effective delegation, performance, and productivity.
  
• Oversee office operations, records management, correspondence, and administrative workflows.
  
• Ensure administrative processes remain efficient and aligned with institutional priorities.
  
• Coordinate office resources, supplies, facilities, and logistical support for meetings and events.
  

Budget & Resource Management

• Develop and manage departmental budgets in accordance with financial policies.
  
• Monitor expenditures, prepare financial reports, and identify budget variances.
  
• Support annual budgeting and resource planning initiatives.
  

Scheduling & Coordination

• Oversee the scheduling of classrooms, meeting spaces, and institutional resources.
  
• Coordinate arrangements for college events, conferences, and official meetings.
  
• Support the preparation and communication of academic schedules and faculty assignments.
  

Policy Implementation & Compliance

• Develop, implement, and monitor adherence to administrative policies and procedures.
  
• Ensure compliance with institutional standards and applicable regulations.
  
• Review and improve operational procedures to address evolving organizational needs.
  

Student & Faculty Support

• Serve as a liaison between students, faculty, and administrative departments.
  
• Support student administrative processes and documentation requirements.
  
• Provide administrative assistance to faculty and academic units as needed.
  

Communication & Reporting

• Act as the primary contact for administrative inquiries.
  
• Prepare reports on operational performance and ongoing initiatives.
  
• Facilitate clear communication across departments and teams.
  

Event & Project Management

• Lead the planning and execution of institutional events and official functions.
  
• Support accreditation activities, strategic projects, and organizational initiatives.
  
• Collaborate with stakeholders to ensure timely delivery of projects and events.
  

Records Management

• Maintain accurate administrative, financial, and academic records.
  
• Ensure records are securely stored and accessible when required.
  
• Oversee digitization and documentation initiatives.
  

Continuous Improvement

• Identify opportunities to improve efficiency and service delivery.
  
• Implement best practices in higher education administration.
  
• Promote innovation and operational excellence.
  

Leadership & Team Development

• Foster a positive and high-performing work environment.
  
• Conduct performance evaluations and support employee development.
  
• Address team issues, encourage collaboration, and strengthen engagement.
  

Crisis & Business Continuity

• Participate in contingency and emergency planning.
  
• Support continuity of operations during disruptions.
  
• Ensure readiness for remote or hybrid administrative operations when required.
  

Government Relations & Regulatory Compliance

• Coordinate with government entities and regulatory authorities.
  
• Monitor regulatory changes and communicate institutional implications.
  
• Prepare and submit required reports and documentation.
  
• Facilitate responses to official inquiries and inspections.
  

Accreditation & Quality Assurance

• Support institutional accreditation and regulatory requirements.
  
• Coordinate preparations for audits, inspections, and compliance reviews.
  
• Maintain records related to academic programs and operational standards.
  
• Assist with quality assurance initiatives, institutional rankings, and reporting activities.
  
• Support health, safety, and emergency preparedness initiatives across the college.
  
  
  
  

• Bachelor's degree in Business Administration, Education, or a related field. A Master's degree is preferred.
  
• Minimum of 3-5 years of experience in an administrative or managerial role within an educational setting.
  

• Strong knowledge of administrative systems, office software, and digital tools.
  
• Experience in budget management and financial reporting.
  
• Excellent organizational, planning, and multitasking abilities.
  
• Strong communication and interpersonal skills.
  
• Ability to manage multiple priorities and complex projects under pressure.
  
• Understanding of higher education regulations, policies, and procedures.
  
• Familiarity with accreditation standards and compliance processes.
  
• High level of integrity, professionalism, and confidentiality.
  
• Strong leadership, problem-solving, and decision-making capabilities.
  
• Commitment to continuous improvement and service excellence.
  
• Fluency in Arabic and English is preferred.