وظيفة سكرتير تنفيذي شاغرة لدى دله الصحية

Roles and Responsibilities

Organizational Accountabilities:

• Ensuring efficient administrative and coordination support to the CHRO Office.
• Maintaining confidentiality and secure handling of sensitive employee, organizational, and HR-related information.
• Supporting effective communication between the CHRO and internal/external stakeholders.
• Ensuring proper documentation, record-keeping, and compliance readiness.
• Enhancing operational efficiency within the Human Capital executive office.
• Supporting compliance with labor laws, organizational policies, and professional standards.
• Promoting professionalism and high service standards in executive interactions.

Functional Accountabilities:

Manage office calendar, appointments, and meeting schedules.

Coordinate Human Capital leadership meetings and organizational committees.

Handle incoming and outgoing communications on behalf of the Office.

Draft, review, and format professional correspondence, reports, presentations, and HR-related communications.

Prepare meeting agendas, presentations, and supporting documents.

Attend meetings (as required), record minutes, and track action items.

Maintain organized filing systems (physical and electronic).

Ensure secure handling of confidential employee and Human Capital documents.

Support document retrieval for audits, accreditation, and compliance reviews.

Arrange business travel, accommodation, and itineraries for the Office.

Coordinate logistics for official visits, executive meetings, and Office events.

Assist in preparing workforce reports, organizational charts, presentations, and executive summaries.

Maintain tracking logs for recruitment requests, manpower plans, organizational changes, and strategic HR initiatives.

Act as a liaison between the office and departments across the organization.

Coordinate with external stakeholders, including regulatory authorities, consultants, accreditation bodies, and recruitment partners.

Ensure smooth communication flow across all parties.

Support confidentiality and compliance with Saudi labor regulations and PDPL requirements.

Knowledge and Experience: 

3-5 years of experience in executive or senior administrative support.

Experience supporting senior executives (C-level preferred).

Experience in healthcare or regulated environment preferred.

Strong understanding of executive office operations.

Familiarity with document control, reporting, and coordination.

Experience in handling confidential and sensitive information.

Education and Certifications: 

• Bachelor's Degree in Business Administration, Human Resources, Management, or a related field.
• Executive Secretary / Administrative Professional certification (Preferred)
• Office Management or Business Communication training (Preferred)
• Microsoft Office certification (advanced level) (Preferred)