وظيفة منسق عمليات وفعاليات شاغرة لدى Ivory & Oud في الرياض

Company Description

Ivory & Oud is a Saudi-born boutique event atelier specializing in bespoke experiences that blend elegance, culture, and refined design. Rooted in local heritage and shaped by contemporary aesthetics, the boutique creates meaningful gatherings, ceremonial moments, and luxury gifts that honor tradition while feeling current and distinctive. Ivory & Oud produces intimate, high-touch events as well as notable corporate and cultural occasions, always with a strong focus on intention and craftsmanship. The team is dedicated to meticulous detail and curated experiences that are not only seen, but remembered long after the event concludes.

About the Role

Ivory & Oud is looking for a highly organised, proactive and resourceful Freelance Operations & Events Coordinator to support our growing portfolio of corporate, cultural and private events in Riyadh.

This is initially a project-based freelance position, with the potential to develop into a permanent full-time role as Ivory & Oud continues to grow.

We are looking for someone who can take an approved event brief, concept, budget and deadline and help turn it into a smoothly executed event.

Key Responsibilities

• Coordinate events from planning through to execution
• Source venues, vendors, suppliers, catering, production and other event requirements
• Request, compare and follow up on quotations
• Negotiate and coordinate with suppliers
• Prepare event timelines, schedules and checklists
• Manage day-to-day vendor communication and follow-ups
• Support gifting, including sourcing, ordering, collection and packing
• Assist with guest lists and RSVPs where required
• Coordinate vendors, deliveries, set-up and logistics on event days
• Troubleshoot last-minute operational issues
• Organise quotations, invoices, receipts and event documentation

Who We're Looking For

Someone who is highly organised, hands-on, dependable and proactive. You should be comfortable taking ownership of tasks, finding solutions independently and managing multiple moving parts without needing constant supervision.

Above all, we're looking for someone who is genuinely passionate about events. Someone who gets excited about bringing an idea to life, enjoys discovering new venues and suppliers, loves the details, and takes pride in creating an exceptional experience for every client and guest.

We want someone with energy, initiative and a real desire to grow with Ivory & Oud, not simply someone looking for their next freelance assignment.

Requirements:

• Saudi National
• Based in Riyadh
• Previous experience in events, operations, hospitality or project coordination preferred
• Strong Arabic and English communication skills
• Knowledge of Riyadh venues and event suppliers is a strong advantage
• Confident communicating and negotiating with vendors
• Able to travel around Riyadh for venue and supplier visits
• Flexible to work evenings or weekends when required for events

Freelance Arrangement

Projects will be assigned based on Ivory & Oud's event requirements, with the scope, responsibilities, timeline and freelance fee agreed for each project in advance.

Strong-performing freelancers may be offered more regular projects, with the potential to transition into a permanent full-time Operations & Events Coordinator role as the company grows.

How to Apply

If you're proactive, resourceful and passionate about creating beautifully executed events, we'd love to hear from you!

Please send your CV and a brief introduction, including any relevant events experience, to:

careers@ivoryandoud.com

Subject: Freelance Operations & Events Coordinator