الفنار تعلن عن وظيفة مراقب مستندات في الرياض

Job Purpose

Efficiently manage and organize the flow of documents, ensuring accuracy, accessibility, and compliance with established procedures and standards.

Key Accountability Areas

Document Management:

• Organize, store, retrieve, and distribute documents efficiently.
• Ensure documents are labeled, filed, and archived per company standards.
• Monitor revisions and remove obsolete versions.

Communication and Collaboration:

• Facilitate communication between departments for smooth document exchange.
• Coordinate with project teams to meet deadlines and deliver documents on time.
• Support and train staff on document management systems.

Compliance and Regulatory Affairs:

• Stay updated on industry regulations related to document management.
• Ensure documents meet legal and regulatory requirements.
• Assist with documentation for audits and inspections.

System Maintenance and Improvement:

• Monitor document management system performance and suggest improvements.
• Troubleshoot software issues and provide solutions.
• Develop best practices for document control to improve efficiency.

Risk Management:

• Identify document management risks and implement mitigation strategies.
• Establish backup and recovery procedures to protect documents.
• Collaborate with IT to ensure document security protocols are followed.

Role Accountability

HR Proficiency:

• Collaborate with teams to get the work effectively achieved.
• Ensure effective communication with peers and managers and show openness to directions and feedback.

Delivery:

• Execute the planned activities to meet the operational and development targets as per delivery schedules.
• Use resources effectively to achieve objectives within efficient cost and time.

Problem-Solving:

• Assist to solve any related issues arise and escalate any complex operational problems.

Quality:

• Follow quality requirements and specifications for services, processes, or related activities.

Business Process:

• Execute and comply related tasks as per defined policies, procedures, and work instructions

Health, Safety, and Environment:

• Adhere to all Safety procedures and regulations.

Academic Qualification

Work Experience

Technical / Functional Competencies