وظيفة إداري لدى شركة الفلك للمعدات والتجهيزات الإلكترونية في الظهران

The Administrator is responsible for providing comprehensive administrative and coordination support to ensure the smooth and efficient operation of office activities, projects, and organizational initiatives. The role involves coordinating with internal teams and external stakeholders, managing administrative processes, supporting project activities, preparing reports and presentations, and maintaining accurate documentation and records.

Responsibilities:

• Provide professional administrative and coordination support for daily office operations, projects, and organizational activities.
• Coordinate administrative activities across multiple teams and stakeholders to ensure efficient execution of priorities and deliverables.
• Support project teams with planning, coordination, reporting, documentation, and performance tracking activities.
• Prepare and maintain reports, presentations, correspondence, meeting materials, trackers, and other administrative documents.
• Coordinate meetings, including scheduling, preparation of agendas and supporting materials, recording minutes, and monitoring follow-up actions.
• Monitor deadlines, action items, and deliverables, and proactively follow up with relevant stakeholders to ensure timely completion.
• Support communication activities by coordinating information, preparing updates, and facilitating effective communication between relevant teams.
• Maintain accurate records, databases, filing systems, and administrative documentation in accordance with organizational requirements.
• Utilize Microsoft Office applications and other relevant tools to support reporting, data analysis, documentation, and administrative efficiency.
• Review and organize data and performance information to provide accurate insights and support management decision-making.
• Build and maintain effective working relationships with internal and external stakeholders and ensure professional communication at all times.
• Identify opportunities to improve administrative processes, coordination practices, and overall operational efficiency.
• Maintain a high level of confidentiality, accuracy, professionalism, and attention to detail when handling administrative and organizational information.
• Perform other administrative and coordination duties as assigned by management.

Minimum Job requirements:

• High School Diploma; a Diploma or Bachelor’s degree in Business Administration, Project Administration, or a related field is preferred.
• Minimum of 3 years of relevant experience in office administration, administrative coordination, project support, or a similar role.
• Fluent proficiency in English, both written and verbal.
• Strong organizational, communication, coordination, and stakeholder management skills.
• Demonstrated ability to manage multiple priorities and work effectively across different teams.
• Experience in project support, reporting, communications activities, and performance tracking.
• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.
• Ability to analyse and apply data and insights to support