شركة ابتكارات حادة لتقنية المعلومات تعلن عن وظيفة أخصائي عروض وحلول تقنية في الرياض

Job Summary

We are seeking a highly organized and detail-oriented RFP Proposal & Solutioning Specialist with experience in the Saudi Arabian market. The successful candidate will manage the complete proposal lifecycle for government, semi-government, and private-sector opportunities-from initial RFP analysis and bid qualification through solution development, pricing, submission, clarification, and contract handover.

The role requires the ability to understand technical and commercial requirements, coordinate with internal teams and external partners, and prepare persuasive, compliant, and professionally presented technical and financial proposals.

The ideal candidate will have strong knowledge of Saudi procurement and tendering procedures, including the Etimad platform, and relevant regulatory and compliance frameworks.

Key ResponsibilitiesRFP and Tender Management

• Review and analyze RFPs, RFQs, tenders, and expressions of interest.
• Extract technical, commercial, contractual, and administrative requirements from tender documents.
• Prepare bid summaries highlighting the scope, eligibility requirements, deliverables, risks, deadlines, and submission procedures.
• Coordinate bid/no-bid assessments with management, sales, technical, finance, legal, and operations teams.
• Develop and manage proposal schedules, responsibility matrices, and submission checklists.
• Monitor tender deadlines and ensure that all submissions are complete, accurate, and delivered on time.
• Manage proposal submissions through Etimad and other customer procurement portals.
• Coordinate responses to customer clarifications and requests for additional information.
• Maintain organized records of proposals, supporting documents, correspondence, and submission confirmations.

Solution Development

• Work closely with technical teams to understand customer requirements and develop suitable, compliant, and cost-effective solutions.
• Translate customer requirements into a clear technical approach, scope of work, deliverables, implementation methodology, and project plan.
• Coordinate with vendors, distributors, subcontractors, and technology partners to obtain technical specifications, quotations, authorization letters, and supporting documentation.
• Prepare bills of quantities, solution architectures, product specifications, service descriptions, implementation plans, and support models.
• Identify technical gaps, assumptions, dependencies, exclusions, and project risks.
• Ensure that proposed products and services meet the required specifications and applicable Saudi regulatory requirements.
• Participate in solution-review meetings and ensure alignment between the proposed technical solution and commercial offer.

Technical Proposal Preparation

• Prepare structured and persuasive technical proposals in accordance with RFP requirements.
• Develop executive summaries, company profiles, project understanding statements, methodologies, scopes of work, project schedules, staffing plans, service-level commitments, and support plans.
• Prepare technical compliance matrices with clear references to supporting sections and documents.
• Coordinate the preparation of solution diagrams, technical datasheets, manufacturer documentation, certifications, and reference projects.
• Ensure consistent terminology, formatting, branding, and messaging throughout the proposal.
• Review proposal content for accuracy, completeness, readability, and compliance before submission.
• Maintain reusable proposal templates, standard responses, project references, technical content, and supporting documents.

Financial and Commercial Proposal Coordination

• Coordinate with finance, procurement, sales, and technical teams to prepare accurate financial proposals.
• Develop pricing sheets, cost estimates, bills of quantities, and commercial submission forms.
• Collect and evaluate supplier and subcontractor quotations.
• Confirm that pricing includes all applicable costs, such as products, licenses, logistics, installation, implementation, support, warranties, contingencies, and taxes.
• Support margin analysis and ensure that pricing is aligned with approved commercial targets.
• Review payment terms, delivery schedules, quotation validity, warranties, penalties, and other commercial conditions.
• Ensure consistency between the technical scope, bill of quantities, and financial proposal.
• Maintain confidentiality and appropriate approval controls for all pricing information.

Compliance and Quality Assurance

• Prepare and maintain detailed compliance matrices covering technical, commercial, contractual, and administrative requirements.
• Verify that all required forms, certificates, licenses, declarations, guarantees, and supporting documents are included.
• Ensure compliance with Saudi government procurement regulations and tender submission requirements.
• Coordinate requirements related to local content, Saudization, cybersecurity, data protection, and other applicable regulations.
• Review requirements associated with frameworks such as NCA, ECC, CCC, SAMA, PDPL, and relevant industry standards when applicable.
• Conduct final quality checks before submission to identify omissions, inconsistencies, pricing errors, and non-compliant content.
• Maintain version control and ensure that only approved documents are included in the final submission.

Stakeholder and Partner Coordination

• Act as the central point of coordination for all proposal-related activities.
• Work with sales, technical, finance, procurement, legal, project management, and executive teams.
• Communicate requirements, responsibilities, deadlines, and pending actions to all contributors.
• Follow up with vendors and partners to obtain quotations and technical documentation within the required timeframe.
• Participate in customer clarification meetings, presentations, negotiations, and technical discussions.
• Support the preparation of presentation materials and responses for technical or commercial evaluation sessions.
• Coordinate a structured handover to the project-delivery team following contract award.

Proposal Performance and Knowledge Management

• Maintain a centralized register of opportunities, proposals, submission dates, outcomes, and lessons learned.
• Track proposal status, customer feedback, clarifications, and award decisions.
• Conduct post-submission and post-award reviews to identify areas for improvement.
• Analyze proposal win/loss results and recommend improvements to content, pricing, positioning, and internal processes.
• Maintain an updated library of templates, compliance responses, certifications, vendor information, project references, and standard technical content.
• Monitor relevant government initiatives, procurement regulations, industry developments, and competitor activity.

Required Qualifications

• Bachelor’s degree in Information Technology, Computer Science, Engineering, Business Administration, or a related field.
• Minimum of 3-5 years of experience in proposals, presales, solutioning, bid management, or tender management in Saudi Arabia.

All technical and financial proposals must be prepared and submitted in the Arabic language only.

• Candidates of Arab nationality are preferred.
• Proven experience in preparing technical and financial proposals for government and private-sector projects.
• Strong experience in reviewing RFPs, RFQs, tender documents, and contractual requirements.
• Demonstrated ability to prepare compliance matrices, scopes of work, bills of quantities, pricing sheets, and implementation plans.
• Good understanding of Saudi procurement processes and government tendering procedures.
• Experience coordinating with technical teams, vendors, distributors, and subcontractors.
• Strong written and verbal communication skills in English.
• Arabic-language proficiency is strongly preferred.
• Excellent attention to detail, document-management skills, and ability to work under strict deadlines.

Preferred Experience

• Experience in IT solutions, cybersecurity, cloud services, digital transformation, ERP, networking, infrastructure, audiovisual solutions, software licensing, or managed services.
• Familiarity with the Etimad platform and other government procurement portals.
• Knowledge of Saudi cybersecurity and compliance frameworks, including NCA, ECC, CCC, SAMA, and PDPL.
• Understanding of local-content requirements and the regulations of the Local Content and Government Procurement Authority.
• Experience working with international technology vendors, distributors, and implementation partners.
• Experience preparing proposals for large-scale or multi-vendor technology projects.
• Relevant certifications in bid management, project management, cloud, cybersecurity, or IT solutions are an advantage.

Required Skills

• RFP and RFQ Analysis
• Bid and Proposal Management
• Technical Solution Development
• Technical and Commercial Writing
• Compliance Matrix Preparation
• Scope of Work Development
• Bill of Quantities Preparation
• Cost Estimation and Pricing
• Vendor and Partner Coordination
• Tender Submission Management
• Risk and Requirements Analysis
• Document Control and Version Management
• Presentation and Communication Skills
• Microsoft Word, Excel, PowerPoint, and Visio
• CRM and Proposal-Management Systems
• Etimad and Government Procurement Platforms

Key Performance Indicators

• Percentage of proposals submitted on or before the deadline.
• Proposal compliance and completeness rate.
• Technical and commercial accuracy of submissions.
• Proposal turnaround time.
• Proposal win rate.
• Number of qualified bids successfully managed.
• Reduction in submission errors and clarification requests.
• Accuracy of cost estimates and pricing.
• Quality and completeness of proposal documentation.
• Internal stakeholder satisfaction.
• Effectiveness of vendor and partner coordination.
• Continuous improvement of proposal templates and processes.

Benefits

• Competitive salary.
• Performance-based incentive or bonus.
• Medical insurance.
• Paid annual leave.
• Career-development opportunities.
• Professional training and certifications.
• Exposure to major government and private-sector projects.
• Collaborative and growth-oriented working environment.