Measurement Methods Technology Company تعلن عن وظيفة مساعد إداري في الخبر

We're Hiring | Administrative & Executive Assistant

Company: Measurement Methods Technology (MMT)

Location: Al Khobar, Saudi Arabia

Employment Type: Full-Time | On-Site

Department: Administration

Reporting To: General Manager

Company Description

Measurement Methods Technology (MMT) is a Saudi-based company specializing in test and measurement instruments, industrial technologies, and advanced technical solutions.

We are committed to delivering high-quality products and professional services while maintaining strong customer relationships and operational excellence.

Role Description

We are looking for a highly organized, proactive, and detail-oriented Administrative & Executive Assistant to support the General Manager and oversee daily administrative activities.

The ideal candidate will be responsible for executive assistance, customer account coordination, payment collection follow-ups, internal documentation, and communication between departments, ensuring efficient business operations.

Key Responsibilities

1. Executive & Administrative Support

• Provide direct administrative and executive support to the General Manager.
• Manage schedules, appointments, meetings, and business correspondence.
• Prepare professional emails, letters, reports, and presentations.
• Coordinate directly with the General Manager and provide regular progress updates.
• Follow up on assigned tasks and ensure their timely completion.
• Organize office activities, administrative documents, and confidential records.
• Handle incoming emails and inquiries, responding or forwarding them to the appropriate departments.
• Perform additional duties assigned by the General Manager.

2. Customer Accounts & Payment Follow-Up

• Monitor outstanding customer payments and follow up on receivables to ensure timely collection.
• Coordinate with customers regarding overdue invoices and payment schedules.
• Maintain accurate customer account information and payment follow-up records.
• Work closely with the Accounting Department to resolve payment-related issues.
• Prepare periodic reports on outstanding payments and collection progress.
• Escalate delayed payments or unresolved issues to management.

3. Customer Registration & Documentation

• Register and update customer information accurately in the company's internal system (ERP/Odoo).
• Complete customer registration on external client portals and electronic procurement platforms.
• Ensure all required customer documentation is accurate, complete, and up to date.
• Organize and maintain customer files, ensuring confidentiality and easy accessibility.
• Monitor customer account status and coordinate the necessary updates or renewals.

4. Sales & Department Coordination

• Coordinate with Sales Engineers and customers to support smooth daily operations.
• Follow up on customer requests, pending documents, and administrative requirements.
• Coordinate between the Sales, Accounting, Purchasing, and Management departments.
• Track pending tasks and ensure proper follow-up with the responsible employees.
• Support internal communication to improve operational efficiency.

5. Supplier & Order Coordination

• Communicate with suppliers regarding orders, required documentation, and delivery updates.
• Follow up on shipments and pending supplier requests.
• Coordinate with the Purchasing Department to ensure timely order processing.
• Maintain organized records of supplier correspondence and related documentation.

6. Reporting & Office Management

• Prepare daily, weekly, and monthly administrative reports as requested.
• Maintain organized records, correspondence, and document filing systems.
• Monitor assigned tasks and provide regular status updates to management.
• Assist with travel arrangements, meetings, and office requirements.
• Ensure the smooth operation of daily administrative activities.

Qualifications & Requirements

• Diploma or Bachelor's degree in Business Administration, Management, or a related field.
• Previous experience in administrative assistance, executive support, or office coordination is preferred.
• Excellent English communication skills (written and spoken).
• Strong Arabic communication skills.
• Proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.
• Experience with ERP systems, preferably Odoo, is an advantage.
• Basic understanding of customer accounts, invoicing, and payment follow-up.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent communication and coordination abilities.
• High attention to detail, confidentiality, and professionalism.
• Ability to work independently and manage multiple priorities.
• Strong follow-up skills and ability to meet deadlines.

What We Offer

• Professional and supportive working environment.
• Direct exposure to senior management and business operations.
• Opportunities for career development and professional growth.
• Competitive salary based on qualifications and experience.

Work Location: Al Khobar, Saudi Arabia

Job Type: Full-Time, On-Site

Interested candidates are invited to submit their updated CV.

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