وظيفة مساعد تنفيذي (عن بُعد) شاغرة لدى PULSE MENA في الرياض
Executive Assistant - Remote
تفاصيل الوظيفة
تعلن شركة PULSE MENA عن حاجتها إلى مساعد تنفيذي - عن بُعد (Executive Assistant - Remote) في مدينة الرياض، لتقديم الدعم الإداري والكتابي لفريقها عن بُعد. الوظيفة مناسبة لمن يرغب في بدء مسيرته المهنية في مجال الإدارة، ومستوى الخبرة المطلوب مبتدئ.
نبذة عن الوظيفة
تبحث الشركة عن شخص موثوق ومنظم ويهتم بالتفاصيل لتقديم دعم إداري وكتابي عن بُعد. سيحصل المرشح المختار على تدريب وتوجيه على أنظمة الشركة وإجراءاتها الإدارية. الخبرة المهنية السابقة مفيدة 但 غير مطلوبة.
المهام والمسؤوليات
- الدعم الإداري: تقديم دعم إداري وكتابي عام للإدارة وأعضاء الفريق، وإعداد الوثائق والتقارير والجداول وتحريرها وتنسيقها وتنظيمها، وتتبع المهام والطلبات والمواعيد النهائية، وتنفيذ أي مهام إدارية أخرى يُكلَّف بها.
- إدخال البيانات وإدارة السجلات: إدخال البيانات وتحديثها بدقة في قواعد بيانات الشركة وجداولها وأنظمتها الداخلية، والتحقق من صحتها واكتمالها، والكشف عن المعلومات الناقصة أو غير الصحيحة أو المكررة والإبلاغ عنها، وإجراء فحوصات دورية لجودة البيانات، والتعامل مع المعلومات السرية بأمان.
- البريد الإلكتروني والتواصل: متابعة صناديق البريد المحددة وتنظيمها عند الحاجة، والرد على المراسلات الروتينية باحترافية وسرعة، وتحويل الاستفسارات إلى الشخص أو القسم المعني، ومتابعة المعلومات والمستندات والطلبات الإدارية المعلقة، وصياغة الرسائل والخطابات والإشعارات الداخلية الروتينية.
- الجدولة والتقويم: المساعدة في جدولة المواعيد والاجتماعات والمكالمات الافتراضية، وتحديث التقاويم، وإرسال دعوات الاجتماعات والتذكيرات، وتنسيق أوقات الاجتماعات بين أعضاء الفريق، وإعداد مواد الاجتماعات وجداول أعمالها عند الطلب، وتسجيل محاضر الاجتماعات أو بنود العمل وتوزيعها عند الاقتضاء.
- إدارة الملفات والوثائق: إنشاء المجلدات الإلكترونية وصيانتها، ورفع الوثائق وتنزيلها وإعادة تسميتها وتصنيفها وأرشفتها وفق إجراءات الشركة، وتحويل الوثائق الرقمية ودمجها وتنظيمها عند الحاجة، وضمان وضع تسميات صحيحة وتخزين مناسب لها، واسترجاع الملفات والمعلومات للموظفين المصرح لهم.
- الدعم عن بُعد: التواصل المستمر مع المشرفين وأعضاء الفريق، وحضور الاجتماعات والجلسات التدريبية الافتراضية عند الحاجة، وتقديم تحديثات عن سير المهام الموكلة، واستخدام منصات التواصل والتعاون المعتمدة لدى الشركة، والالتزام بإجراءات العمل عن بُعد وأمن المعلومات وحماية البيانات.
الشروط والمتطلبات
- المؤهل: شهادة الثانوية العامة أو ما يعادلها (High School Diploma أو GED أو ما يعادلهما).
- الخبرة: الخبرة السابقة في المجال الإداري أو خدمة العملاء أو الأعمال المكتبية أو إدخال البيانات ميزة مفيدة وليست شرطاً أساسياً.
- متطلبات العمل عن بُعد: إنترنت موثوق، وجهاز مناسب أو معدات تقدمها الشركة وفق سياستها، ومكان عمل هادئ ومناسب لإنجاز المهام وحضور الاجتماعات الافتراضية.
- التواصل المستمر خلال ساعات العمل المحددة، والإلمام الأساسي بأدوات الاتصال والتعاون الافتراضي.
المهارات المطلوبة
- معرفة أساسية ببرامج Microsoft Word وExcel وOutlook أو تطبيقات مشابهة.
- الإلمام بتطبيقات Google Docs وGoogle Sheets وGoogle Drive أو تطبيقات سحابية مشابهة (ميزة إضافية).
- القدرة على تعلم أنظمة حاسوبية وتطبيقات إلكترونية جديدة.
- مهارات تواصل كتابي وشفهي جيدة، والقدرة على التواصل المهني.
- مهارات حسابية وإدخال بيانات أساسية، وسرعة ودقة في الكتابة على لوحة المفاتيح.
- دقة عالية في التفاصيل، وتنظيم جيد، وإدارة فعالة للوقت، ومهارات حل المشكلات.
- تنفيذ التعليمات المكتوبة والشفهية، وترتيب أولويات المهام، والعمل باستقلالية مع الالتزام بالمواعيد النهائية.
- الاحترافية والسرية في التعامل مع المعلومات الحساسة، والموثوقية والانضباط في الحضور.
- الرغبة في التعلم وتقبّل الملاحظات والتوجيهات.
عرض النص الأصلي للإعلان
Job Summary
We are seeking a reliable, organized, and detail-oriented Executive Assistant - Remote to provide remote administrative and clerical support to our team. This position is ideal for an individual looking to begin or develop a career in administration while working in a professional remote environment.
The successful candidate will assist with data entry, document preparation, email correspondence, scheduling, record keeping, file management, and other day-to-day administrative duties. Previous professional experience is helpful but not required, as training and guidance will be provided.
The ideal candidate is dependable, comfortable using computers, able to communicate professionally, and capable of managing assigned tasks independently while meeting deadlines.
Key Responsibilities
Administrative Support
The Ideal Candidate Should Have
Candidates Should Have
Entry Level
This position is suitable for candidates beginning their administrative careers. Previous office experience is not essential for candidates who demonstrate strong organizational abilities, computer literacy, professionalism, attention to detail, and a willingness to learn.
Training will be provided on company-specific systems, procedures, and administrative processes.
Key Performance Expectations
The Employee Will Be Expected To
We Are Looking For Someone Who Is
Typical daily responsibilities may include checking and responding to emails, entering information into spreadsheets or databases, updating company records, organizing electronic files, preparing documents, scheduling meetings, following up on outstanding requests, attending virtual team meetings, and completing administrative assignments from supervisors.
Equal Opportunity Statement
We are committed to providing equal employment opportunities and creating an inclusive working environment. Qualified applicants will be considered based on their skills, qualifications, experience, and ability to perform the responsibilities of the position.
Application Requirements
Interested candidates should submit an up-to-date resume/CV highlighting their education, relevant skills, computer proficiency, administrative experience (if applicable), and contact information.
Candidates with limited professional experience are encouraged to apply if they possess strong communication, organizational, computer, and time-management skills.
We are seeking a reliable, organized, and detail-oriented Executive Assistant - Remote to provide remote administrative and clerical support to our team. This position is ideal for an individual looking to begin or develop a career in administration while working in a professional remote environment.
The successful candidate will assist with data entry, document preparation, email correspondence, scheduling, record keeping, file management, and other day-to-day administrative duties. Previous professional experience is helpful but not required, as training and guidance will be provided.
The ideal candidate is dependable, comfortable using computers, able to communicate professionally, and capable of managing assigned tasks independently while meeting deadlines.
Key Responsibilities
Administrative Support
- Provide general administrative and clerical support to management and team members.
- Prepare, edit, format, and organize documents, reports, spreadsheets, and correspondence.
- Maintain accurate digital records and electronic filing systems.
- Organize documents and ensure files can be easily located when needed.
- Assist with routine administrative projects and assignments.
- Track outstanding tasks, requests, documents, and deadlines.
- Perform other administrative duties as assigned.
- Enter and update information accurately in company databases, spreadsheets, and internal systems.
- Review information for accuracy and completeness before entering it into company systems.
- Maintain customer, employee, supplier, project, or other business records as required.
- Identify missing, incorrect, or duplicate information and report discrepancies when necessary.
- Perform routine data-quality checks.
- Maintain organized electronic files and records.
- Handle confidential information appropriately and securely.
- Monitor and organize designated email inboxes when required.
- Respond to routine emails professionally and promptly.
- Forward inquiries and requests to the appropriate team member or department.
- Follow up on outstanding information, documents, and administrative requests.
- Communicate professionally with colleagues, customers, vendors, and other stakeholders.
- Assist with drafting routine emails, letters, notices, and internal communications.
- Assist with scheduling appointments, meetings, and virtual calls.
- Maintain calendars and update scheduled activities when necessary.
- Send meeting invitations and reminders.
- Assist with coordinating meeting times between team members.
- Prepare basic meeting materials and agendas when requested.
- Record and distribute meeting notes or action items where required.
- Create and maintain organized electronic folders and filing systems.
- Upload, download, rename, categorize, and archive documents according to company procedures.
- Assist with converting, combining, or organizing digital documents when required.
- Ensure documents are properly labeled and stored.
- Retrieve files and information for authorized employees when requested.
- Maintain confidentiality when handling company, employee, and customer records.
- Maintain regular communication with supervisors and team members while working remotely.
- Attend virtual meetings and training sessions as required.
- Provide progress updates on assigned tasks.
- Use company-approved communication and collaboration platforms.
- Maintain an appropriate and professional remote working environment.
- Follow company procedures relating to remote work, information security, confidentiality, and data protection.
- High school diploma, secondary school certificate, GED, or equivalent.
- Previous administrative, customer service, clerical, or data-entry experience is beneficial but not required.
- Basic knowledge of Microsoft Word, Excel, Outlook, or similar applications.
- Familiarity with Google Docs, Google Sheets, Google Drive, or similar cloud-based applications is an advantage.
- Comfortable learning new computer systems and online applications.
- Good written and verbal communication skills.
- Basic numerical and data-entry skills.
The Ideal Candidate Should Have
- Strong attention to detail and accuracy.
- Good organizational skills.
- Basic computer proficiency.
- Good typing and data-entry skills.
- Professional written communication skills.
- Effective time-management skills.
- Ability to follow written and verbal instructions.
- Ability to prioritize assigned tasks.
- Ability to work independently with minimal supervision.
- Ability to meet deadlines in a remote working environment.
- Good problem-solving skills.
- Professionalism and discretion when handling confidential information.
- Willingness to learn and accept feedback.
- Dependability and punctuality.
Candidates Should Have
- Reliable internet access.
- Access to a suitable computer or company-provided equipment, depending on company policy.
- A quiet and appropriate workspace for completing assigned duties and attending virtual meetings.
- Ability to communicate consistently during scheduled working hours.
- Basic familiarity with virtual communication and collaboration tools.
Entry Level
This position is suitable for candidates beginning their administrative careers. Previous office experience is not essential for candidates who demonstrate strong organizational abilities, computer literacy, professionalism, attention to detail, and a willingness to learn.
Training will be provided on company-specific systems, procedures, and administrative processes.
Key Performance Expectations
The Employee Will Be Expected To
- Complete assigned administrative tasks accurately and on time.
- Maintain a high level of accuracy when entering and updating information.
- Respond to communications within appropriate timeframes.
- Maintain organized and up-to-date records.
- Protect confidential company and customer information.
- Attend scheduled virtual meetings and training sessions.
- Communicate professionally with supervisors, colleagues, and external contacts.
- Demonstrate reliability and consistent attendance.
- Follow company policies and remote-working procedures.
We Are Looking For Someone Who Is
- Organized and detail-oriented.
- Dependable and responsible.
- Self-motivated.
- Professional and respectful.
- Patient and willing to learn.
- Comfortable working independently.
- Able to manage routine and repetitive administrative tasks accurately.
- Adaptable to changing priorities.
- Able to ask questions when clarification is needed.
- Interested in developing their administrative and professional skills.
Typical daily responsibilities may include checking and responding to emails, entering information into spreadsheets or databases, updating company records, organizing electronic files, preparing documents, scheduling meetings, following up on outstanding requests, attending virtual team meetings, and completing administrative assignments from supervisors.
Equal Opportunity Statement
We are committed to providing equal employment opportunities and creating an inclusive working environment. Qualified applicants will be considered based on their skills, qualifications, experience, and ability to perform the responsibilities of the position.
Application Requirements
Interested candidates should submit an up-to-date resume/CV highlighting their education, relevant skills, computer proficiency, administrative experience (if applicable), and contact information.
Candidates with limited professional experience are encouraged to apply if they possess strong communication, organizational, computer, and time-management skills.
المصدر: LinkedIn - أُضيفت للموقع في 5 نوفمبر 2026
رقم الإعلان لدى المصدر: 4487777806
رقم الإعلان لدى المصدر: 4487777806
