وظيفة موظف إداري شاغرة لدى Wosool Brand Communication بمدينة الدمام

Wosool is looking for an organized and detail-oriented Administration Officer to join our team.

Key Responsibilities:

• Prepare and follow up on Purchase Orders (POs) and Quotations.

• Manage and navigate client and supplier portals, including updating and tracking requests.

• Handle professional email correspondence and daily administrative communication.

• Communicate with clients and follow up on their requirements and requests.

• Handle and follow up on Aramco-related requests, portals, documentation, and administrative requirements.

• Coordinate and manage B2B and giveaway orders, including follow-up with clients and suppliers.

• Prepare periodic administrative reports and maintain accurate records.

• Prepare Minutes of Meeting (MOM) and follow up on agreed action items.

• Schedule and coordinate meetings, appointments, and internal/external communications.

• Prepare official letters, documents, presentations, and business correspondence.

• Organize, maintain, and archive administrative files, contracts, and documents.

• Provide general secretarial and administrative support to management.

• Manage calendars, meeting arrangements, and office-related administrative tasks.

• Handle incoming calls, emails, and inquiries and direct them to the appropriate team members.

• Maintain confidentiality of company, client, and business information.

Requirements:

• 5-10 years of relevant experience in Administration, Office Management, or Secretarial roles.

• Proficiency in Microsoft Office, email communication, and online portals.

• Familiarity with POs, quotations, and B2B processes.

• Strong organizational, follow-up, and time-management skills.

• Excellent communication skills in Arabic and English.

• Professional communication skills 

• Ability to multitask and work efficiently under pressure.

• Previous experience dealing with Aramco or large corporate clients is highly preferred.