Azure تعلن عن وظيفة مساعد تنفيذي للرئيس التنفيذي في الرياض

Job Description

Job Title:

Executive Assistant to the CEO

Department:

Executive Office

Reports To:

Chief Executive Officer (CEO)

Job Purpose

The Executive Assistant to the CEO provides high-level executive and administrative support to the Chief Executive Officer by managing schedules, coordinating meetings, preparing executive correspondence, and ensuring effective communication across the organization. The role serves as a key liaison between the CEO and internal and external stakeholders while maintaining the highest standards of confidentiality, professionalism, and operational efficiency.

Key Responsibilities

Executive Support

• Manage the CEO's calendar, appointments, meetings, and travel arrangements.
• Prioritize and coordinate the CEO's daily activities and business commitments.
• Prepare meeting agendas, presentations, briefing materials, and supporting documents.
• Record meeting minutes and follow up on action items to ensure timely completion.
• Screen, prioritize, and manage incoming correspondence, emails, and phone calls.

Communication & Coordination

• Act as the primary point of contact between the CEO and internal departments.
• Coordinate with department heads to collect reports, updates, and required information.
• Draft professional correspondence, presentations, announcements, and executive communications.
• Ensure effective communication between the CEO and external stakeholders, clients, consultants, and government entities.

Administration & Documentation

• Maintain confidential executive files, records, and documentation.
• Organize and manage executive office filing systems.
• Prepare reports, dashboards, and presentations for executive meetings and Board discussions.
• Track approvals, decisions, and follow-up actions across departments.

Business Coordination

• Follow up on strategic initiatives and executive projects assigned by the CEO.
• Coordinate cross-functional meetings and monitor progress against agreed timelines.
• Support the CEO in monitoring operational priorities and business objectives.
• Assist in preparing materials for executive committees and management meetings.

Office Management

• Coordinate executive office logistics and administrative requirements.
• Support the organization of corporate events, executive visits, and internal meetings.
• Ensure all executive office activities are conducted efficiently and professionally.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• 4-8 years of experience as an Executive Assistant, Executive Secretary, Office Manager, or similar executive support role.
• Previous experience supporting a CEO, Managing Director, President, or C-level executive is highly preferred.
• Experience in real estate, hospitality, facilities management, property management, or corporate environments is an advantage.

Skills & Competencies

• Excellent organizational and time management skills.
• Strong verbal and written communication skills in both English and Arabic.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook, and Word).
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
• High level of professionalism, discretion, and confidentiality.
• Excellent interpersonal and stakeholder management skills.
• Ability to work independently with minimal supervision.
• Strong follow-up and coordination skills.
• Experience preparing executive reports and presentations.
• Professional appearance and business etiquette.