وظيفة أخصائي دعم مكتبي إداري - عمليات (عن بُعد) لدى PULSE (MENA) في السعودية
Administrative Office Support Professional Operations - Remote
🏢 PULSE (MENA)
تفاصيل الوظيفة
PULSE (MENA) تعلن عن وظيفة Administrative Office Support Professional Operations للعمل عن بُعد من السعودية، وذلك لدعم العمليات والإدارة في بيئة عمل مبتكرة ومواكبة للتطورات الرقمية.
المهام والمسؤوليات
- تقديم دعم إداري شامل لمديري العمليات والقيادة.
- إدارة الجداول الزمنية وتنظيم الاجتماعات والمؤتمرات الافتراضية عبر مناطق زمنية متعددة.
- إعداد جداول أعمال الاجتماعات وتدوين المحاضر ومتابعة بنود العمل.
- تنظيم وصيانة أنظمة الملفات الرقمية وضمان دقة إدارة الوثائق.
- صياغة ومراجعة وتنسيق التقارير والعروض التقديمية والمراسلات.
- التعامل مع المعلومات السرية بأعلى درجات المهنية.
- تنسيق الاتصالات الداخلية بين الأقسام ومع الجهات الخارجية.
- مراقبة المهام التشغيلية وضمان الالتزام بالمواعيد النهائية.
- المساعدة في تنسيق المشاريع وتتبع التقدم.
- إعداد تقارير العمليات وملخصات الأداء للإدارة.
- الرد على الاتصالات الإلكترونية والهاتفية وخدمة العملاء.
- إنشاء وتحديث وثائق الشركة والحفاظ على سجلات دقيقة.
- تنسيق السفر وخطط الرحلات عند الحاجة.
- إدخال البيانات والتحقق منها وإعداد تقارير أسبوعية وشهرية.
- تحديد فرص تحسين سير العمل الإداري ودعم تنفيذ الإجراءات الجديدة.
الشروط والمتطلبات
- درجة البكالوريوس في إدارة الأعمال أو إدارة المكاتب أو إدارة العمليات أو مجال ذي صلة.
- خبرة لا تقل عن سنتين في الدعم الإداري أو تنسيق العمليات أو السكرتارية التنفيذية.
- خبرة سابقة في بيئة العمل عن بُعد أو الفرق الموزعة (مفضلة).
- إجادة ممتازة للغة الإنجليزية كتابةً وتحدثاً.
- إجادة اللغة العربية تعتبر ميزة إضافية.
- مهارات تنظيمية وإدارة وقت ممتازة.
- قدرة عالية على تحديد الأولويات والعمل باستقلالية مع أقل إشراف.
- دقة استثنائية في التفاصيل والاهتمام بالجودة.
- مستوى عالٍ من المهنية والسرية في التعامل مع المعلومات.
- خبرة في دعم القيادة التنفيذية أو فرق العمليات (مفضلة).
- الإلمام بأفضل ممارسات إدارة المكاتب.
- خبرة في بيئات العمل متعددة الثقافات أو الدولية (مفضلة).
- معرفة أساسية في إدارة المشاريع أو شهادة ذات صلة (ميزة).
المهارات المطلوبة
- إتقان استخدام Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- إتقان استخدام Google Workspace (Docs, Sheets, Slides, Drive, Calendar).
- إجادة استخدام Zoom, Microsoft Teams, Google Meet.
- خبرة في منصات إدارة المشاريع مثل Asana, Trello, Monday.com, ClickUp أو ما يشابهها.
- خبرة في استخدام Slack ومنصات التواصل المؤسسي الأخرى.
- أنظمة إدارة الوثائق السحابية.
- أدوات إدخال البيانات وإعداد التقارير.
- مهارات تنظيم وتخطيط قوية.
- مهارات إدارة الوقت والتفكير النقدي.
- مهارات التواصل والعمل الجماعي.
- القدرة على التكيف والمبادرة.
- التوجه نحو خدمة العملاء.
- الالتزام بالمساءلة والاحترافية.
المزايا
- بيئة عمل عن بُعد بالكامل.
- راتب تنافسي.
- ترتيبات عمل مرنة.
- فرص التطوير المهني والتدريب.
- بيئة فريق دولية تعاونية.
- فرص النمو الوظيفي داخل الشركة.
- إجازة سنوية مدفوعة ومزايا أخرى حسب سياسة الشركة.
- الوصول إلى أدوات التعاون الرقمي الحديثة والموارد.
عرض النص الأصلي للإعلان
About PULSE (MENA)
PULSE (MENA) is a forward-thinking organization dedicated to delivering operational excellence and innovative solutions across the Middle East and North Africa. We collaborate with diverse teams, partners, and clients to drive efficiency, improve business processes, and support organizational growth. We are seeking a highly organized and proactive Administrative Office Support Professional to strengthen our operations team and ensure seamless day-to-day administrative functions in a fully remote environment.
Position Summary
The Administrative Office Support Professional - Operations is responsible for providing comprehensive administrative and operational support to multiple departments. This role requires exceptional organizational skills, attention to detail, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced remote work environment.
The ideal candidate is self-motivated, dependable, resourceful, and capable of maintaining high standards of professionalism while supporting executives, managers, and cross-functional teams across the MENA region.
Key Responsibilities
Administrative Support
The Successful Candidate Will
PULSE (MENA) is committed to fostering an inclusive and diverse workplace where all qualified applicants receive equal consideration for employment. We value diverse perspectives and believe they strengthen our team and the communities we serve.
PULSE (MENA) is a forward-thinking organization dedicated to delivering operational excellence and innovative solutions across the Middle East and North Africa. We collaborate with diverse teams, partners, and clients to drive efficiency, improve business processes, and support organizational growth. We are seeking a highly organized and proactive Administrative Office Support Professional to strengthen our operations team and ensure seamless day-to-day administrative functions in a fully remote environment.
Position Summary
The Administrative Office Support Professional - Operations is responsible for providing comprehensive administrative and operational support to multiple departments. This role requires exceptional organizational skills, attention to detail, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced remote work environment.
The ideal candidate is self-motivated, dependable, resourceful, and capable of maintaining high standards of professionalism while supporting executives, managers, and cross-functional teams across the MENA region.
Key Responsibilities
Administrative Support
- Provide comprehensive administrative assistance to operations managers and leadership teams.
- Manage calendars, schedule meetings, appointments, and virtual conferences across multiple time zones.
- Prepare meeting agendas, record meeting minutes, and follow up on assigned action items.
- Organize and maintain digital filing systems and ensure accurate document management.
- Draft, edit, proofread, and format reports, presentations, correspondence, and operational documents.
- Handle confidential information with professionalism and discretion.
- Support daily operational activities and assist in improving workflow efficiency.
- Coordinate internal communication between departments and external stakeholders.
- Monitor operational tasks and ensure deadlines are met.
- Assist with project coordination and progress tracking.
- Maintain operational records and update internal databases.
- Prepare operational reports and performance summaries for management.
- Respond promptly and professionally to emails, phone calls, and internal communications.
- Serve as the first point of contact for administrative inquiries.
- Coordinate communication with vendors, contractors, clients, and business partners.
- Support customer and stakeholder communications when required.
- Ensure professional and consistent communication standards are maintained.
- Create, update, and maintain company documentation.
- Organize digital records for easy retrieval and compliance.
- Maintain accurate operational logs, reports, and administrative records.
- Ensure document version control and adherence to company procedures.
- Coordinate virtual meetings, webinars, and internal events.
- Arrange travel plans, itineraries, and accommodation when necessary.
- Manage shared calendars and scheduling conflicts efficiently.
- Coordinate onboarding schedules and administrative support for new employees.
- Collect, verify, and enter operational data accurately.
- Generate weekly and monthly administrative reports.
- Assist with KPI tracking and operational performance reporting.
- Analyze administrative processes and recommend improvements.
- Identify opportunities to streamline administrative workflows.
- Support implementation of new operational procedures.
- Assist with documentation of standard operating procedures (SOPs).
- Promote efficiency through the effective use of digital collaboration tools.
- Bachelor's degree in Business Administration, Office Management, Operations Management, or a related field.
- Minimum of 2 years of experience in administrative support, office administration, operations coordination, or executive assistance.
- Experience working in a remote or distributed team environment is preferred.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills in English.
- Arabic language proficiency is considered an advantage.
- High level of professionalism and confidentiality.
- Strong analytical and problem-solving abilities.
- Ability to prioritize tasks and work independently with minimal supervision.
- Exceptional attention to detail and accuracy.
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Google Workspace (Docs, Sheets, Slides, Drive, Calendar)
- Zoom, Microsoft Teams, and Google Meet
- Project management platforms such as Asana, Trello, Monday.com, ClickUp, or similar
- Slack and other workplace communication platforms
- Cloud document management systems
- Data entry and reporting tools
- Experience supporting executive leadership or operations teams.
- Familiarity with remote collaboration technologies.
- Knowledge of office administration best practices.
- Experience working within multicultural or international organizations.
- Basic project management knowledge or certification is an advantage.
- Organization and planning
- Time management
- Communication
- Team collaboration
- Critical thinking
- Adaptability
- Professionalism
- Accountability
- Initiative
- Confidentiality
- Customer service orientation
- Attention to detail
The Successful Candidate Will
- Deliver accurate and timely administrative support.
- Maintain organized documentation and operational records.
- Support smooth communication across departments.
- Meet deadlines consistently while managing multiple priorities.
- Contribute to operational improvements and process efficiency.
- Demonstrate reliability, integrity, and professionalism in all interactions.
- Fully remote work environment.
- Competitive salary.
- Flexible working arrangements.
- Professional development and training opportunities.
- Collaborative international team environment.
- Career growth opportunities within PULSE (MENA).
- Paid annual leave and applicable company benefits.
- Access to modern digital collaboration tools and resources.
PULSE (MENA) is committed to fostering an inclusive and diverse workplace where all qualified applicants receive equal consideration for employment. We value diverse perspectives and believe they strengthen our team and the communities we serve.
المصدر: LinkedIn - أُضيفت للموقع في 1 أغسطس 2026
وظائف أخرى لدى PULSE (MENA)