KAFAAT Recruitment تعلن عن وظيفة سكرتير تنفيذي في الشرقية

Job Summary:

One of our clients are looking for Executive Secretary who provides high-level administrative and organizational support to senior management within a real estate company. The role manages executive schedules, correspondence, meetings, documents, and coordination with internal departments, property owners, developers, contractors, consultants, and clients.

Key Responsibilities

• Manage the executive’s calendar, appointments, meetings, and daily priorities.
• Coordinate internal and external meetings, including preparing agendas, presentations, and supporting documents.
• Record meeting minutes, distribute action points, and follow up with responsible departments.
• Draft and review professional emails, letters, reports, memoranda, and official correspondence.
• Organize and maintain confidential executive, administrative, and real estate-related documents.
• Coordinate communication with clients, investors, property owners, developers, contractors, consultants, and government authorities.
• Monitor deadlines, approvals, agreements, and management instructions to ensure timely completion.
• Support the preparation and organization of property reports, proposals, contracts, and project documentation.
• Arrange business travel, accommodation, transportation, and executive itineraries.
• Screen telephone calls, emails, visitors, and requests while directing urgent matters appropriately.
• Maintain accurate electronic and physical filing systems for contracts, property records, and correspondence.
• Coordinate with departments such as Sales, Leasing, Property Management, Finance, Legal, and Projects.
• Assist in preparing executive reports, performance updates, and management presentations.
• Handle sensitive and confidential information with professionalism and discretion.
• Perform additional administrative duties assigned by senior management.

Qualifications:

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• Minimum of 3-5 years of experience as an Executive Secretary, Executive Assistant, or in a similar position.
• Previous experience in real estate, property development, construction, or property management is preferred.
• Strong proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
• Strong knowledge of professional correspondence, document control, and meeting coordination.