وظيفة أخصائي عمليات إدارية ودعم مكتبي (عن بُعد) للمبتدئين شاغرة لدى PULSE في الرياض
Entry-Level Professional Admin Operations & Office Support (Remote)
🏢 PULSE
تفاصيل الوظيفة
تعلن شركة PULSE عن توفر وظيفة إدارية مبتدئة في مجال الدعم الإداري والعمليات (عن بُعد)، ومقرها الرياض، السعودية. تهدف هذه الفرصة إلى تطوير المهارات العملية في الإدارة والعمليات للأفراد في بداية مسيرتهم المهنية، مع توفير التدريب والتوجيه للمرشحين المؤهلين.
المهام والمسؤوليات
- تقديم المساعدة الإدارية اليومية للمدراء وأعضاء الفريق الداخليين.
- إعداد وتنسيق وتحرير وتنظيم المستندات التجارية الروتينية.
- صيانة المجلدات الإلكترونية والملفات المشتركة والسجلات الإدارية.
- المساعدة في معالجة النماذج والمستندات والطلبات الداخلية.
- تحديث جداول البيانات والمتابعين وقوائم الاتصال والموارد الإدارية الأخرى.
- الحفاظ على سجلات رقمية دقيقة ومنظمة.
- مراقبة صناديق البريد الإداري المشتركة أو قنوات الاتصال عند الحاجة.
- توجيه الطلبات والمعلومات الروتينية إلى أعضاء الفريق المختصين.
- المساعدة في المشاريع الإدارية والمكتبية العامة عند الطلب.
- دعم الأنشطة التشغيلية اليومية عبر الأقسام المختلفة.
- تتبع المهام والمواعيد النهائية والعناصر المعلقة.
- تحديث متتبعات المشاريع أو العمليات بالمعلومات الجارية.
- متابعة المهام الروتينية داخلياً عند الطلب.
- المساعدة في الحفاظ على إجراءات التشغيل القياسية والتوثيق الداخلي.
- تنسيق التسليمات الإدارية بين الأقسام.
- الحفاظ على سير العمل المنظم وضمان اتباع العمليات الروتينية.
- المساعدة في إعداد الملخصات التشغيلية الأسبوعية أو الشهرية.
- تحديد المشكلات الإدارية الروتينية ورفعها بشكل مناسب.
- المساعدة في جدولة الاجتماعات والمواعيد الداخلية.
- تنسيق التقاويم وتوفر الاجتماعات.
- إرسال دعوات الاجتماعات والتذكيرات والمواد ذات الصلة.
- المساعدة في إعداد جداول أعمال الاجتماعات والمستندات الداعمة.
- تدوين ملاحظات أساسية أثناء الاجتماعات عند الطلب.
- تنظيم وتوزيع بنود العمل بعد الاجتماعات.
- المساعدة في تنسيق اجتماعات الفريق الافتراضية والدورات التدريبية والفعاليات الداخلية.
- إنشاء وصيانة أنظمة حفظ إلكترونية منظمة.
- رفع وتصنيف وفهرسة وأرشفة المستندات الرقمية.
- مراجعة السجلات للتأكد من اكتمالها ودقتها الأساسية.
- صيانة فهارس المستندات وسجلات المتابعة الإدارية.
- استرجاع المستندات المصرح بها عند الطلب.
- المساعدة في تنظيم قوالب الشركة والنماذج والسياسات والمواد المرجعية.
- ضمان تخزين المستندات وفق الإجراءات المتبعة.
- التعامل مع المعلومات السرية بمسؤولية.
- التواصل المهني مع أعضاء الفريق عبر البريد الإلكتروني والدردشة والاجتماعات الافتراضية.
- الرد على الاستفسارات الإدارية الداخلية الروتينية.
- المساعدة في صياغة الرسائل الأساسية والإشعارات والاتصالات الداخلية.
- تنسيق المعلومات بين الأقسام عند الضرورة.
- تقديم تحديثات الحالة حول المهام الإدارية المسندة.
- طلب التوضيح عند عدم اكتمال التعليمات أو التوثيق.
- الحفاظ على تواصل مهني وفي الوقت المناسب في بيئة العمل عن بُعد.
- إدخال وتحديث المعلومات الروتينية في أنظمة الشركة المعتمدة.
- صيانة جداول البيانات وقواعد البيانات الإدارية.
- مراجعة السجلات بحثاً عن أخطاء واضحة أو معلومات مفقودة.
- المساعدة في تجميع المعلومات لإعداد التقارير الروتينية.
- إعداد ملخصات أساسية باستخدام قوالب الشركة.
- إجراء فحوصات الجودة على السجلات الإدارية.
- المساعدة في الحفاظ على معلومات الأعمال محدثة ودقيقة.
- المساعدة في الجوانب الإدارية لإدماج الموظفين الجدد.
- تنظيم مستندات الإدماج والموارد الداخلية.
- المساعدة في تنسيق اجتماعات التوجيه وجداول التدريب.
- الحفاظ على السجلات الإدارية المتعلقة بالموظفين عند الترخيص.
- مساعدة أعضاء الفريق الجدد في العثور على الموارد والتوثيق الداخلي.
- دعم المبادرات الإدارية الداخلية الأخرى عند التكليف.
الشروط والمتطلبات
- شهادة الثانوية العامة أو ما يعادلها.
- إلمام أساسي باستخدام الحاسوب.
- معرفة بالبريد الإلكتروني ومتصفحات الويب والمستندات الرقمية.
- معرفة أساسية بتطبيقات معالجة النصوص وجداول البيانات.
- مهارات تنظيمية قوية.
- اهتمام جيد بالتفاصيل.
- مهارات فعالة في التواصل الكتابي والشفوي.
- القدرة على اتباع التعليمات والإجراءات المتبعة.
- القدرة على إدارة مهام روتينية متعددة.
- مهارات جيدة في إدارة الوقت وتحديد الأولويات.
- القدرة على العمل بشكل مستقل في بيئة عن بُعد.
- عادات عمل مهنية وموثوقة.
- الاستعداد لتعلم برامج وإجراءات وعمليات إدارية جديدة.
- القدرة على الحفاظ على السرية.
- اتصال إنترنت موثوق ومساحة عمل مناسبة عن بُعد.
المهارات المطلوبة
تشمل المهارات والكفاءات الأساسية: التنظيم، الاهتمام بالتفاصيل، التواصل الواضح والمهني، إدارة الوقت، المبادرة في تحمل المسؤوليات، والقدرة على التكيف مع الأولويات المتغيرة. يُفضل أن يكون لدى المرشح معرفة بـ: Microsoft Word, Excel, PowerPoint, Outlook; Google Docs, Sheets, Slides, Drive, Calendar; منصات مؤتمرات الفيديو والتعاون عن بُعد; أنظمة الحفظ الرقمي وإدارة المستندات; أنظمة CRM أو إدارة الأعمال; والخبرة الإدارية أو دعم العملاء، تنسيق التقاويم والاجتماعات، إعداد التقارير الأساسية، وأدوات إدارة المشاريع أو المهام. كما تعتبر الخبرات التدريبية أو التطوعية أو الأكاديمية أو خدمة العملاء أو المسؤوليات المكتبية السابقة ذات صلة.
عرض النص الأصلي للإعلان
Position Overview
We are seeking a motivated, organized, and dependable Entry-Level Administrative Operations & Office Support Professional to join our remote team. This position provides essential administrative, organizational, and operational support to help ensure the smooth day-to-day functioning of the business.
In this role, you will assist with scheduling, document preparation, digital file organization, internal communications, record maintenance, meeting coordination, task tracking, and other general administrative responsibilities. You will work closely with team members across different departments to help keep information organized, assignments on schedule, and routine business processes running efficiently.
This opportunity is designed for individuals at the beginning of their professional careers who are eager to develop practical experience in administration, office operations, and business support.
Previous professional office experience is not required. Training and guidance will be provided to qualified candidates.
Key Responsibilities
Administrative & Office Support
Previous professional experience is not required. However, candidates may benefit from familiarity with:
Skills & Competencies
Organization
You should be comfortable keeping documents, schedules, assignments, and administrative information organized across multiple digital systems.
Attention to Detail
The successful candidate will carefully review information and identify obvious mistakes, missing details, or inconsistencies before completing assignments.
Communication
You should be able to communicate professionally and clearly through email, messaging platforms, and virtual meetings.
Time Management
The role requires managing several routine responsibilities while ensuring assignments are completed within expected timelines.
Initiative
While training and guidance will be provided, employees are encouraged to take ownership of assigned responsibilities and communicate proactively when assistance is required.
Adaptability
Business priorities can change. Candidates should be comfortable learning new procedures, supporting different departments, and adjusting to evolving administrative needs.
Teamwork
Although this is a remote position, collaboration is an important part of the role. Employees should be comfortable coordinating with colleagues across departments and potentially different locations or time zones.
Confidentiality
Employees may encounter internal business, customer, vendor, or employee information and must handle such information according to company privacy and security requirements.
What We Offer
Depending on employment status, location, and eligibility, benefits may include:
The ideal candidate is organized, professional, dependable, and eager to learn.
You May Be a Strong Fit If You
Application Process
Interested candidates should submit an updated resume and complete the required application information.
Qualified applicants may be invited to participate in a virtual interview. Depending on the position, candidates may also complete a brief skills assessment covering organization, written communication, attention to detail, basic computer proficiency, scheduling, or administrative problem-solving.
Selected candidates will receive additional information regarding onboarding, training, scheduling, equipment requirements, and their anticipated start date.
Equal Opportunity Statement
We are committed to providing equal employment opportunities and maintaining a respectful, inclusive, and professional workplace.
Qualified applicants will be considered based on their skills, qualifications, experience, and ability to perform the responsibilities of the position without discrimination based on characteristics protected by applicable law.
We are seeking a motivated, organized, and dependable Entry-Level Administrative Operations & Office Support Professional to join our remote team. This position provides essential administrative, organizational, and operational support to help ensure the smooth day-to-day functioning of the business.
In this role, you will assist with scheduling, document preparation, digital file organization, internal communications, record maintenance, meeting coordination, task tracking, and other general administrative responsibilities. You will work closely with team members across different departments to help keep information organized, assignments on schedule, and routine business processes running efficiently.
This opportunity is designed for individuals at the beginning of their professional careers who are eager to develop practical experience in administration, office operations, and business support.
Previous professional office experience is not required. Training and guidance will be provided to qualified candidates.
Key Responsibilities
Administrative & Office Support
- Provide day-to-day administrative assistance to managers and internal team members.
- Prepare, format, edit, and organize routine business documents.
- Maintain electronic folders, shared files, and administrative records.
- Assist with processing forms, documents, and internal requests.
- Update spreadsheets, trackers, contact lists, and other administrative resources.
- Maintain accurate and organized digital records.
- Monitor shared administrative inboxes or communication channels when assigned.
- Route routine requests and information to the appropriate team members.
- Assist with general clerical and administrative projects as needed.
- Support daily operational activities across different departments.
- Track assignments, deadlines, and outstanding action items.
- Update project or operational trackers with current information.
- Follow up internally on routine tasks when requested.
- Assist with maintaining standard operating procedures and internal documentation.
- Help coordinate administrative handoffs between departments.
- Maintain organized workflows and ensure routine processes are followed.
- Assist with preparing weekly or monthly operational summaries.
- Identify routine administrative issues and escalate them appropriately.
- Assist with scheduling internal meetings and appointments.
- Coordinate calendars and meeting availability.
- Send meeting invitations, reminders, and relevant materials.
- Help prepare meeting agendas and supporting documents.
- Take basic meeting notes when requested.
- Organize and distribute action items following meetings.
- Assist with coordinating virtual team meetings, training sessions, and internal events.
- Create and maintain organized electronic filing systems.
- Upload, label, categorize, and archive digital documents.
- Review records for completeness and basic accuracy.
- Maintain document indexes and administrative tracking logs.
- Retrieve authorized documents when requested.
- Assist with organizing company templates, forms, policies, and reference materials.
- Ensure documents are stored according to established procedures.
- Handle confidential information responsibly.
- Communicate professionally with team members through email, chat, and virtual meetings.
- Respond to routine internal administrative inquiries.
- Assist with drafting basic emails, notices, and internal communications.
- Coordinate information between departments when necessary.
- Provide status updates regarding assigned administrative tasks.
- Request clarification when instructions or documentation are incomplete.
- Maintain professional and timely communication in a remote work environment.
- Enter and update routine information within approved company systems.
- Maintain spreadsheets and administrative databases.
- Review records for obvious errors or missing information.
- Assist with compiling information for routine reports.
- Prepare basic summaries using company templates.
- Perform quality checks on administrative records.
- Help maintain accurate and up-to-date business information.
- Assist with administrative aspects of employee onboarding.
- Organize onboarding documents and internal resources.
- Help coordinate orientation meetings and training schedules.
- Maintain appropriate employee-related administrative records when authorized.
- Assist new team members with locating internal resources and documentation.
- Support other internal administrative initiatives as assigned.
- High school diploma, GED, or equivalent.
- Basic computer proficiency.
- Familiarity with email, web browsers, and digital documents.
- Basic knowledge of word-processing and spreadsheet applications.
- Strong organizational skills.
- Good attention to detail.
- Effective written and verbal communication skills.
- Ability to follow instructions and established procedures.
- Ability to manage multiple routine assignments.
- Good time-management and prioritization skills.
- Ability to work independently in a remote environment.
- Professional and dependable work habits.
- Willingness to learn new software, procedures, and administrative processes.
- Ability to maintain confidentiality.
- Reliable internet connection and appropriate remote workspace.
Previous professional experience is not required. However, candidates may benefit from familiarity with:
- Microsoft Word, Excel, PowerPoint, and Outlook.
- Google Docs, Sheets, Slides, Drive, and Calendar.
- Video conferencing and remote collaboration platforms.
- Digital filing and document-management systems.
- CRM or business-management platforms.
- Administrative or customer support.
- Calendar and meeting coordination.
- Basic report preparation.
- Project or task-management tools.
Skills & Competencies
Organization
You should be comfortable keeping documents, schedules, assignments, and administrative information organized across multiple digital systems.
Attention to Detail
The successful candidate will carefully review information and identify obvious mistakes, missing details, or inconsistencies before completing assignments.
Communication
You should be able to communicate professionally and clearly through email, messaging platforms, and virtual meetings.
Time Management
The role requires managing several routine responsibilities while ensuring assignments are completed within expected timelines.
Initiative
While training and guidance will be provided, employees are encouraged to take ownership of assigned responsibilities and communicate proactively when assistance is required.
Adaptability
Business priorities can change. Candidates should be comfortable learning new procedures, supporting different departments, and adjusting to evolving administrative needs.
Teamwork
Although this is a remote position, collaboration is an important part of the role. Employees should be comfortable coordinating with colleagues across departments and potentially different locations or time zones.
Confidentiality
Employees may encounter internal business, customer, vendor, or employee information and must handle such information according to company privacy and security requirements.
What We Offer
Depending on employment status, location, and eligibility, benefits may include:
- Fully remote work environment.
- Competitive entry-level compensation.
- Paid onboarding and training.
- Full-time and part-time opportunities.
- Flexible scheduling for qualifying positions.
- Paid time off.
- Paid company holidays.
- Health, dental, and vision benefits where applicable.
- Professional development and skills training.
- Regular performance feedback.
- Internal career advancement opportunities.
- Company-provided equipment where applicable.
- Supportive remote team environment.
The ideal candidate is organized, professional, dependable, and eager to learn.
You May Be a Strong Fit If You
- Enjoy helping teams stay organized.
- Are comfortable working with computers and digital tools.
- Have strong attention to detail.
- Can communicate clearly and professionally.
- Enjoy a combination of administrative and operational responsibilities.
- Can manage multiple assignments without losing track of details.
- Are comfortable working independently.
- Take deadlines and commitments seriously.
- Are willing to learn new systems and procedures.
- Enjoy solving routine organizational problems.
- Can handle confidential information responsibly.
- Are interested in developing a long-term career in administration or business operations.
Application Process
Interested candidates should submit an updated resume and complete the required application information.
Qualified applicants may be invited to participate in a virtual interview. Depending on the position, candidates may also complete a brief skills assessment covering organization, written communication, attention to detail, basic computer proficiency, scheduling, or administrative problem-solving.
Selected candidates will receive additional information regarding onboarding, training, scheduling, equipment requirements, and their anticipated start date.
Equal Opportunity Statement
We are committed to providing equal employment opportunities and maintaining a respectful, inclusive, and professional workplace.
Qualified applicants will be considered based on their skills, qualifications, experience, and ability to perform the responsibilities of the position without discrimination based on characteristics protected by applicable law.
المصدر: LinkedIn - أُضيفت للموقع في 7 سبتمبر 2026
رقم الإعلان لدى المصدر: 4464332024
رقم الإعلان لدى المصدر: 4464332024