وظيفة منسق موقع لدى Actron Global في الدمام

Job Title: Site Coordinator

Reports To: Key Accounts Manager

Location: Project Site

Job Summary

The Site Coordinator is responsible for providing day-to-day administrative support at the project site. The role serves as the primary coordination point between site employees, project management, and the HR department, ensuring effective management of employee records, attendance, mobilization and demobilization, leave, employee relations, and other HR-related activities.

The Site Coordinator ensures that site HR processes are completed accurately and on time while supporting compliance with company policies, project requirements, and applicable labor regulations.

Key Responsibilities

• Coordinate all day-to-day HR activities at the project site.
• Maintain accurate employee records, personnel files, and site manpower databases.
• Monitor and maintain daily attendance, timesheets, overtime, absenteeism, and shift records.
• Prepare and submit monthly attendance and payroll-related inputs to the HR/Payroll team within established deadlines.
• Coordinate employee mobilization, onboarding, site induction, transfers, and demobilization.
• Support recruitment activities by coordinating manpower requirements, interviews, documentation, and joining formalities.
• Verify employee documents and ensure required employment and site-access documentation is complete and valid.
• Coordinate employee leave requests, vacation schedules, return-from-leave documentation, and attendance updates.
• Maintain updated manpower reports, organization charts, employee lists, and HR trackers.
• Assist employees with HR-related queries concerning attendance, payroll, leave, benefits, company policies, and employment documentation.
• Coordinate with Head Office HR regarding employee contracts, renewals, transfers, promotions, salary changes, and other personnel actions.
• Support employee relations activities and communicate employee concerns or grievances to HR management.
• Assist with disciplinary documentation, warning letters, investigations, and other employee-relations processes as directed by HR management.
• Coordinate accommodation, transportation, meals, and other employee welfare requirements with the relevant site departments where applicable.
• Monitor employee document expiry dates and coordinate renewals with the responsible departments.
• Prepare HR letters, memos, notices, employee correspondence, and other HR documentation.
• Support employee performance review and probation confirmation processes by coordinating with department/site managers.
• Coordinate employee exit formalities, clearance, final attendance records, and demobilization documentation.
• Maintain confidentiality of employee information and HR records.
• Support internal and external HR audits by providing required records and documentation.
• Prepare daily, weekly, and monthly HR/manpower reports as required by management.
• Perform other HR and administrative duties assigned by the HR Manager or Project Manager.

Qualifications & Experience

• Bachelor’s degree or Diploma in Human Resources, Business Administration, Management, or a related field.
• Typically 2-5 years of HR coordination or HR administration experience, preferably within construction, EPC, industrial, facilities management, or project-site environments.
• Experience handling site manpower, attendance, timesheets, employee documentation, and HR reporting.
• Good working knowledge of Microsoft Excel, Word, Outlook, and HR systems/HRIS.
• Knowledge of applicable labor regulations and HR practices is preferred.
• Ability to work effectively in a multicultural and site-based environment.

Key Skills & Competencies

• HR administration and coordination
• Manpower and attendance management
• Payroll input preparation
• Recruitment and onboarding coordination
• Employee relations
• Mobilization and demobilization
• HR documentation and record keeping
• Reporting and data accuracy
• Strong Microsoft Excel skills
• Communication and interpersonal skills
• Problem-solving and follow-up
• Confidentiality and professional integrity
• Ability to manage multiple priorities and deadlines