Expo 2030 Riyadh تعلن عن وظيفة مدير مساعد لعمليات المكتب التنفيذي في الرياض

Job Summary

Coordinate the enterprise calendar, decision forums, and governance mechanisms for the CEO by coordinating cross-functional inputs, documentation, and communications to ensure efficient, transparent, and well-governed executive operations.

Responsibilities

Enterprise Calendar & CEO Decision Forums

• Manage the enterprise calendar by synchronizing decision forums, review sessions, and stakeholder meetings to ensure timely deliberation and alignment of Expo priorities.
• Facilitate the timely dissemination of CEO decisions and forum outcomes to relevant functions, in coordination with Correspondence & Records Management for official memoranda and correspondence.
• Support continuity of executive operations by maintaining backup plans and delegate processes, in coordination with Correspondence & Records Management for documentation repositories, to minimize disruption during peak event periods.
• Undertake ad-hoc assignments and requests from the CEO and CEO Office leadership within the scope of CEO Office Operations.

Board & Committee Briefing Pack Integration

• Coordinate board and committee briefings by consolidating inputs from all verticals and ensuring integration with the Secretariat and Decision Support to maintain transparency and compliance with governance protocols.
• Coordinate the compilation and timely circulation of decision packs for CEO forums, in coordination with Decision Support for analysis and decision briefs.

Governance Alignment

• Facilitate governance alignment by organizing executive councils, steering committees, and working groups to ensure coherent implementation of strategic objectives.
• Track enterprise governance compliance by monitoring adherence to decision-making frameworks and escalation procedures to uphold transparency and institutional discipline.
• Implement standardized templates and approval workflows for decision forums, in coordination with Correspondence & Records Management for document control and archiving, to safeguard decision traceability.

Cross-functional Initiatives & Structured Reviews

• Monitor cross-functional initiatives by maintaining registers of inter-departmental projects and follow-up actions to track delivery progress and escalate risks early, excluding special projects coordinated by Decision Support.
• Support structured reviews by scheduling quarterly performance and risk meetings with vertical heads to maintain momentum across critical initiatives.
• Implement workflow automation by adopting collaborative tools for tracking CEO requests and actions to enhance responsiveness and accountability.

Educational Qualifications

• Bachelor’s degree in Business Administration, Public Administration, Management Information Systems, Project Management, or a related field.
• Master’s degree in a relevant field is preferred.

Professional Certifications Preferred

• Project Management Professional (PMP) or equivalent certification is an advantage.
• Governance or corporate secretarial certification is an advantage.

Experience

5+ years of relevant experience, including supervisory or managerial roles.

Nature of Experience

• Experience in a CEO office, executive office, or corporate governance function within a large organization.
• Experience coordinating executive decision forums, steering committees, and board or committee briefing materials.
• Experience tracking cross-functional initiatives, actions, and executive requests.
• Experience in giga-projects, major events, or government or semi-government organizations is preferred.

Job Specific Skills

• Executive calendar and decision-forum management.
• Preparation of decision packs, briefings, and executive reports.
• Governance frameworks, escalation procedures, and compliance monitoring.
• Action tracking, registers, and follow-up management.
• Documentation protocols, approval workflows, and records management.
• Collaborative and workflow automation tools.
• Business writing and communication in Arabic and English.
• Stakeholder coordination with senior leadership.
• Discretion and confidentiality in handling sensitive information.