وظيفة مدير مكتب لدى Ajlan & Bros Holding في الرياض

JOB SUMMARY

The Office Manager for Group Managing Director (GMD) is responsible for the smooth operations and efficient functioning of GMD’s office. This role requires exceptional organizational skills, strong communication abilities, and the ability to handle multiple tasks simultaneously. The Office Manager will act as the primary point of contact between the GMD and internal/external stakeholders, ensuring that all office operations are executed effectively.

PRIMARY DUTIES AND RESPONSIBILITIES

1. Provide high-level administrative support to the GMD, including managing calendars, scheduling meetings, making travel arrangements, and organizing events.
2. Act as the main point of contact for internal and external stakeholders, including clients, partners, and employees. Handle all incoming and outgoing communications, and ensure messages are relayed promptly and accurately.
3. Oversee day-to-day office operations, including managing office supplies, equipment, and facilities. Coordinate with relevant departments to ensure a smooth workflow and resolve any issues that may arise.
4. Maintain strict confidentiality regarding sensitive company information, executive decisions, and personal matters relating to the GMD.
5. Prepare and edit reports, presentations, and correspondence for the GMD. Maintain accurate records and files, ensuring information is easily accessible when needed.
6. Assist the GMD in managing special projects, including research, data analysis, and coordination of resources.
7. Assist in the preparation and monitoring of the GMD's budget, including tracking expenses, processing invoices, and ensuring adherence to financial guidelines.
8. Provide administrative support to the GMD's direct reports and other team members as needed.
9. Build and maintain effective relationships with key stakeholders, both internal and external, to facilitate open communication and collaboration.

EXPERIENCE REQUIREMENTS

• About 5-7 years of related experience of which a minimum of 2+ years should be in a similar position / responsibility, preferably in a similar Industry.

EDUCATION REQUIREMENTS

• Bachelor’s degree in business administration or related field preferred.

ORGANIZATION-WIDE COMPETENCY ASSESSMENT REQUIREMENTS

• Proven experience as an office manager or executive assistant, preferably supporting C-level executives.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite and other relevant software.
• Demonstrated ability to handle confidential information with discretion.
• Detail-oriented with strong problem-solving skills.
• Ability to work independently and as part of a team.
• Flexibility and adaptability to changing priorities and responsibilities.