وظيفة مساعد تنفيذي شاغرة لدى FNRCO بمدينة الرياض

JOB OBJECTIVE :

Executive Assistant of the Cybersecurity & Digital Identity Business, providing assistance for documentation, assignments, reporting, legal work and KPI management.

ROLES & RESPONSIBILITIES :

• Provide support to the Director/GM with general administrative tasks.
• Organizing and maintaining diaries and making appointments.
• Arranging travel and accommodation for the GM and team.
• Liaising with internal legal team and other stakeholders to organize and process signature of contracts and other legal documents.
• Keep record of legal documents and templates needed for bids and projects.
• Prepare and submit applications on Saudi Government Portals (MISA, SBC, SENAI, MODON, FASAH, SABER, COC, LCGPA, NCEC, NAJIZ, MOE, CST…) and follow-up with Government Authorities.
• Attending phone calls if needed.
• Management of correspondence and dealing with incoming emails faxes and post.
• Producing documents, reports and presentations.
• Draft, distribute and follow-up minutes of meetings and action plans.
• Work closely with the Senior Management.
• Liaising with different departments (Finance, Legal, HR, Marketing & Sales).
• Coordinating the information flow around the company by relaying different information between countries of the region and the divisions of Thales.
• Liaising with clients, consultants & Business Advisors, partners and government establishments (Embassies, consulates, ministries).
• Coordination of internal and external events, seminars and exhibitions.
• Organization of meetings, conf calls, video conferences.
• Provide support to GMs team (documents, meetings, travel arrangements if needed).
• Provide Support to the Senior Management in the Headquarters - France (visits, conf calls, meetings).
• Support and coordination in some marketing & communication tasks (exhibitions, events, conferences).
• Ensure adherence to corporate policies & procedures, ethical standards and code of conduct whilst keeping up with global standards.
• Other assignments required by the General Manager office.
• Regional travel for training.

WORK EXPERIENCE REQUIREMENTS :

• 2-4 years relevant experience.
• Efficient, organized with multi-tasking capability.
• Excellent communication skills.
• Legal work experience.
• Experience with Saudi Government portals (MISA, SBC, SENAI, MODON, FASAH, SABER, COC, LCGPA, NCEC, NAJIZ, MOE, CST…).

QUALIFICATION & EDUCATIONAL REQUIREMENTS :

• Fluent in Arabic and English. French is a plus.
• Bachelor / Master - Diploma.
• Proficient with Microsoft Office software.
• Knowledge of Power BI, SharePoint…